SUMMARY:
Export Coordinator – seafood
POSITION INFO:
Export Coordinator – seafood
R10,000 – R13,000 per month
Milnerton, Cape Town
An FMCG company specializing in the import, processing, and packaging, and exporting of frozen seafood, seeks an Export Coordinator to plan and execute export of sales orders by refrigerated container to International seaports adhering to all shipping, health, and statutory requirements within strict deadlines.
On receipt of an Export Sales Orders from the General Manager, plan and execute the shipping of the Order following the necessary procedure:
Open File for the correlation of necessary documents and information
Book containers with shipping agents for loading and shipping of export sales orders
Produce all required export documents & obtain approval from customers:
Shipping docs
Customs Clearance
Fisheries Declaration
NRCS certificates
Catch Certificates
Health Clearances
Submit Inspection requests to Sanitary Authorities
Supervise collection and testing of samples by
- NRCS
- SGS
- Testing laboratories
Ensure timeous production and receipt of test results and Health Certificates by Sanitary Authorities
i.e. Maximum 4-weeks from receipt of product in cold store
Collect, correlate and file sanitary test inspection and results by batch
Record status of the testing process in Pastel Evolution
Manage authorization of product labeling with customers
Pick stock for export orders and send picking list to cold store
Supervise loading of export orders with the assistance of the Logistics Clerk -
Produce manual Export Invoice and Packing List in Excel, cross-referencing GIVs and the Logistics Clerk’s “Check Lists”.
Follow up with customer for payment within the relevant payment terms
Inform Financial Manager and/or General manager of any payment delays or problems
Capture all manual Export Invoices to Pastel Evolution as soon as possible, latest by month-end.
Maintain and continuously update Excel list of expected Export Sales proceeds on Share Drive, retaining Files in allocated document tray until an order is shipped, received, and paid.
Courier Export documents to customers after receiving payment confirmation from Finance Manager
Once Order and documentation are complete and payment received, file Blue File in sequence in the cabinet.
Excel Invoice and Packing List
Picking Lists and final GIV from cold store/s
Proof of Payment
Ensure electronic copies of all relevant Export Sale documents are saved to the Share Drive in an orderly manner
Maintain a good working relationship with:
- Sanitary authorities
- Shipping/customs agents
- Shipping Lines
Producing weekly progress reports of
- Sanitary status of all goods in stock
- Status of Orders confirmed but not shipped
- Status of containers shipped & waiting documents to be produced
Check all transport, NRCS, SGS, etc invoices on receipt and allocate them to the relevant sale
Please forward your CV to <--------Please upload your CV here--------
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