SUMMARY:
Job Title: Experienced Dealership Administrator
Department: Administration
Salary: R 14 000 – R 17 000 (depending on experience)
Provident Fund: Standard Motor Industry
Medical Aid: Company contribution of R 3 250
Closing date: Friday, 29 January 2021
POSITION INFO:
Job Title: Experienced Dealership Administrator
Department: Administration
Salary: R 14 000 – R 17 000 (depending on experience)
Provident Fund: Standard Motor Industry
Medical Aid: Company contribution of R 3 250
Closing date: Friday, 29 January 2021
Introduction:
A well-known motor dealer group in eMalahleni that has been in business for many years and has a high level of focus on people development. They are looking for highly motivated, energetic, and determined individual to join their Administration team. Great opportunity for growth within an organisation. If you want a serious career and are willing to work hard and stand out then this job is for you!
Purpose of position:
An accounting qualification is not critical, but someone with prior experience as a Branch/Dealer Administrator and experience on Automate/Evolve would be advantageous.
Minimum qualifications:
- Use the Location and Position in Subject line of the Email
- Must be 30 + years of age
- Clear ID Copy
- Clear Driver’s License Copy
- Last 3 Months Payslips
- Neat photo of yourself
- Up to date detailed CV
- Grade 12 senior certificate B .Comm Accounting Diploma (Non Negotiable)
- Clean criminal record (Non Negotiable)
- Clear ITC record (No bad debt / Non Negotiable)
Key duties and responsibilities:
- Cashbook, Debtors, Sundry Creditors, GL Recons,
- Queries and follow-up
- Follow-up on all debtors'' remittances and queries and resolve queries working closely with Shared Services staff.
- Resolve any queries on bank statement daily
- Get remittances for all monies banked into our account.
- Check workshop cash sales, parts cash sales, all debtors (Vehicle, Parts & Service, Fleet, claims and warranties, WIP’s, Interest — Daily/Weekly).
- Further recon claims from GL to OEM system and alert management of any queries/rejections/non-submission of claims on OEM system.
- Allocate and transfer deposits to corre4 accounts
- Follow-up on all inter-company debtors daily.
- Obtain and record reasons on all outstanding debtors daily to DP / Shared Services includes (Cash sales, fleet, warranty).
- Daily cash flow, interest and loan account schedules before 9:00am to CFO/Group
- Accountant — Daily. Go through all paperwork that are due for payment a day before close of business so that the deadline of 9h00 is met.
- Debtors application forms submitted to shared services to open new accounts or update records. Ensure that all authorised debtors application forms and Evolve credit limits are the same.
- Assist in updating expense and tax schedules monthly and submit to Accountant accurate allocations at the branch level. (Hardcopy in recon file)
- Check and sanction EFT’s, Cheque requisitions on a daily basis submitted to shared services, ensuring that all attached documents are correct as per the check list and authorized by management. (Settlements, Buyouts). Further peruse all requests for cash creditors as per the check list ensuring all necessary documents are verified and submit to shared services to open the account. Suppliers used more than 3 times should be approached to open a 30 day account. Negotiate settlement discounts.
- Check credit note register for proper authorisations on a weekly basis
- Check authenticity of all Sundry debtors invoicing, i.e. rebates, fleet claims, commissions etc.
- Assist all other support/admin clerks in every department on a daily basis.
- Floor plan reconciliations with shared services – Daily Sundry creditors i.e. Telkom, rent, security, rentals etc.(Communicate Monthly provisions to shared services if statement not received before month end cut off.
- Check petty cash and cash counts/recon once a week. Ensure that all petty cash handed out is authorised by Dept. Manager/DP. Also ensure that there are no monies given out of cash float for personal use unless approved by the DP.
- Assist shared services GL staff daily with balance sheet recons as requested (vehicle o/s invoices, License & Reg processing/recon, hold backs, JHB deal commission.
- Monitor filing of all admin documents in all departments weekly.
- Request weekly copy of vehicle stock take, Monthly WIP, fleet claim & warranty updates. Verify signatures on the document which should include management comments and submit monthly to shared services
- Carry out additional reasonable duties from time to time at the discretion of management and the DP.
- Ensure all fixed assets are tagged and physically verified every quarter to the fixed asset register.
- Inspect special tools register on a monthly basis
- Assist in overseeing all commission sheets, overtime schedules & productive incentives on the last day of the month and submit to shared services — Originals must be approved by management and submitted to shared services by the 2’d day on the new month.
- Ensure accurate recording of absenteeism & annual leave. All forms to be submitted weekly/monthly to HR dept. in shared services.
- Parts cycle count checks on a weekly and monthly basis signing off with the DP any stock adjustments.
- Ensure order control system is in place in every dept.
Send your cv to: elsa@------ and CC: adminkzn@------
Contact:
Elsa Malan
Independent Consultant
Cell: -----
email : elsa@------
AND
Delene van der Merwe
Regional Coordinator
Recruitment Consultant
Office : -----
Cell : -----
email : adminkzn@------
NB! This job is now closed. You can apply for other jobs by uploading your CV.
