Executive Pa

Location: Cape Town, South Africa
Salary: Slightly negotiable on salary
Recruiter: HR Genie
Job Ref: ExecPA001
Summary: African candidates only. Executive experience of at least 8 years. Tertiary qualification essential.

 

 

Job Description

PLEASE NOTE: ONLY AFRICAN CANDIDATES NEED APPLY (AS PER THE CLIENT AND THE BEE SCORE) SA CITIZENS ONLY

Skills & Experience:
 8 -10 years of Senior Executive Personal Assistant and/or Office Management experience working within a corporate organization
 Advanced level of PC literacy (Ms Word, Excel and Powerpoint)
 Exceptional verbal and written language skills with a strong and ongoing customer focused approach
 Basic knowledge of Corporate Governance and relevant legislation
 Willingness to work outside normal working hours
 Ability to work independently and proactively

CEO Office Management;
 CEO office budget management and control
 Compiling of the CEO’s report
 Minute taking, typing and preparation of necessary meeting documentation
 Preparation of high level monthly and/or quarterly reports and correspondence
 Scheduling and arranging of staff meetings

Manage Board Meetings & Board Support
 Schedule Board Meetings
 Liaising with Shareholders and provide continual support to board members
 Preparation of the CEO’s presentation for Board meetings and board packs
 Ad-hoc Board meeting minutes, acting as backup to Company Secretary when
required

Diary Management
 Diary Management and scheduling of meetings and appointments accordingly
 Preparing and organizing internal and external meetings

Travel Management
 Liaison with appointed travel agent for quotations and information
 All travel arrangements for the CEO, visas application processes, flights, transfers,
accommodation and allowances
 Reconciliation of expenses and documentation of all travel engagements
Financial
 EBMS payments, expense claims, ordering of travel forex, processing payment to
allocated budgets

Key Support for Internal & External Meetings
 Minute taking of Internal and External Meetings as requested by the CEO
 Preparation and coordination of presentations as requested

Human Resources
 Dealing with confidential matters in a professional manner
 Prepare and follow up of KPA documentation
 Approval of General Managers leave on ESS

 

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