Executive Administrative Assistant/ PA

Location: CapeTown, South Africa
Salary: R15000 - R18000 per month (depending on experience)
Recruiter: JEM Recruitment
Job Ref: Executive PA/Assista..
Summary: A dynamic executive is looking for an Executive Administrative Assistant/PA to provide support on a permanent or part-time basis in Claremont, Cape Town.

 

 

Job Description

A dynamic executive is looking for an Executive Administrative Assistant/PA to provide support on a permanent or part-time basis in Claremont, Cape Town.

The ideal candidate must have:

  • Excellent academic background – completed diploma/degree would be advantageous
  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Own car and up to date drivers
  • Preferably lives in Southern Suburbs and surrounds
  • Assistant and Administrative support to the executive on permanent or part time basis
  • Previous experience within the Media industry is advantageous

Job Brief

We are looking for a competent Executive Administrative Assistant/ PA to provide personalized secretarial and administrative support in a well-organized and timely manner on part time basis. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Responsibilities

  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system
  • Required to travel for required arrangements – must have own car

Experience

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Professional well spoken and well presented
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Excellent academic background – completed diploma/degree would be advantageous
  • Lives in Cape Town Southern Suburbs and surrounds
  • Own car (must have an isofix base) and up to date drivers

 

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