Executive Support Assistant

SUMMARY:
Can you bring order to complexity, think ahead and take full ownership of what lands on their desk? Become the trusted extension of a busy executive — someone who spots what needs doing before being asked and makes sure nothing falls through the cracks.

POSITION INFO:
You will support the CEO of a diversified investment group with interests across mining, retail, game farms, property development and other investments, with around 40 entities in its portfolio. 

A key summary of the role is outlined below.  A more comprehensive job specification with full details is available after initial contact and a successful CV review.

Duties / Key Responsibilities

• Manage a busy diary, priorities, meetings and scheduling conflicts.
• Filter emails, calls and correspondence and draft responses where needed.
• Prepare research, briefing notes and information ahead of meetings and decisions.
• Track projects, actions and commitments and follow up with stakeholders.
• Coordinate travel, expenses, events and general office logistics.
• Help manage the day-to-day running of the office, including suppliers and facilities.
• Maintain organised physical and digital filing, records and document systems.
• Assist with invoices, budgets, insurance documents, shipping records and basic contract administration.
• Provide trusted support on selected personal matters and private projects.
• Coordinate acquisitions and collections where required, including records, valuations, shipping, insurance and supplier liaison.
• Deal professionally with a wide range of internal and external stakeholders.

Requirements

• Strong Executive Assistant, Personal Assistant or senior executive support experience.
• Fully bilingual in Afrikaans and English, with strong written and verbal communication skills in both.
• Own reliable car and a valid driver’s licence.
• Excellent organisation and the ability to manage several priorities at the same time.
• Confident research skills with the ability to turn information into clear, useful summaries.
• Comfortable following up with people and driving tasks through to completion.
• Good financial and administrative understanding.
• Strong computer skills across email, calendars, documents, spreadsheets and PowerPoint.
• Excellent record-keeping and document management ability.
• A very high level of confidentiality and discretion.

Education

• Relevant tertiary qualification would be advantageous.
• Strong practical experience and proven executive support capability will be equally important.

Soft Skills

• Exceptionally discreet and trustworthy.
• Proactive and able to anticipate what is needed.
• Strong ownership mentality — tasks are finished properly without constant follow-up.
• Calm, organised and dependable.
• Intelligent, practical and able to exercise good judgement.
• Comfortable working in a small team where everyone contributes.
• Hungry, Humble and Smart: driven to get things done, low ego, and good at reading people and situations.

Salary