Executive Personal Assistant - Legal experience

SUMMARY:
The individual will be responsible for providing Executive and Administrative support.

POSITION INFO:

Key responsibilities:

• Screening of calls and determine according to best judgement how callers can best be assisted
• Diary management, co-ordinating internal and external meetings
• Dealing with and following up with regards to the Executive
• Client liaison and follow ups
• Organise all travel arrangements both local and international for the Executive
• Organising, planning and co-ordinating international and local conferences and group meetings
• Accurate typing, editing, creating and finalising of documents within Planet Fitness Format.
• Assisting with formatting, editing and typing of documents including proposals and reports in Word / Excel and PowerPoint
• General organising and administrative support as required
• Record minutes of meetings and action accordingly

Key Competencies:

• Administration would be required to be on point and accurate
• Ability to demonstrate a high level of confidentiality
• Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports
• Previous experience in assisting admin/secretarial type functions
• Previous experience with the preparation of proposals and formatting of documents would be advantageous
• Ability to prioritise work according to urgency and importance
• Able to track sudden changes in order to ensure all tasks are met.
• Must be able to multitask and cope with requests from a team perspective
• Must be able to work independently and take ownership of all required responsibilities
• Strong ability to prioritise
• Previously dealt with Executive and managed their Office / Personal diaries.
• Excellent telephone manner
• Ability to deal effectively with individuals at all levels, including members of client senior management and director
• High level of confidentiality
• Excellent organisation and administration skills

Critical Interpersonal or Interactive skills

• Professional and diplomatic
• Able to work under pressure and meet deadlines
• Preparedness to work overtime and weekends when required.
• Ability to prioritise work according to urgency and importance
• Be able to work independently and take ownership of responsibilities
• Professional and diplomatic
• Ability to deal effectively with individuals at all levels, including members of client senior management and directors
• Self-motivated
• Methodical and attention to detail
• Strong communication (verbal and written)
• Enthusiastic

Qualifications and Experience

• Post matric qualification will be preferred
• Non-negotialbe must have worked within a legal background (experience as Paralegal is essential)

• Matriculation certificate (Grade 12)

• Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook)

• Minimum of 10 years in a Secretarial/Personal Assistant role or with relevant hands on experience.

• 5+ years’ experience as an Executive PA within a high-level environment

• Own vehicle and valid South African Drivers License  

**If you are an employee of Planet Fitness, please ensure that you follow the internal application process.

**If you have not heard from Planet Fitness within 14 days, your application has not been successful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.