Executive Personal Assistant (Ballito)

SUMMARY:

Global organisation that provides Administrative and Financial Support to companies as well as being heavily involved in online IT gaming seeks an Executive Personal Assistant (Professional Assistant) to provide professional support, assistance as well as R&D to the business CEO, head of legal and executive management, in pursuit of achieving the business objectives.

POSITION INFO:

Duties Include:

• Internal and external diary management
• Liaising with internal and external stakeholders
• Prepare accurate financial recons and reports
• Aid quality assurance, social functions & front desk
• See projects from start to finish and ensure they run to a high quality and smoothly
• Proactively communicating with various clients
• Monitor, coordinate, and communicate the strategic objectives of the business
• Ensure efficient and effective administrative information and assistance
• Daily Interaction with high-level contacts and exposure to sensitive information requiring considerable use of problem-solving skills, diplomacy, discretion, and confidentiality.
• Attending to incoming office calls & emails
• Set up and maintain online filing systems
• Attending to local and international travel arrangements, such as booking flights, cars, hotel, and restaurant reservations

Requirements:

• Bachelors/Postgraduate degree in Commerce or Law
• Must be able to articulate well, excellent written and verbal communication is a must
• Driver’s license and own vehicle
• Proficient in Microsoft applications (word, excel and power point) -Intermediate to Advanced level
• Excellent time management skills and accuracy in execution and reliability in meeting set deadlines.
• Experience working in shared docs (google docs, dropbox, etc)
• Ability to multitask and set priorities, uses organization and administration skills.
• Experience proofreading and editing of documents
• Experience in research and development
• Typing speed of 50 to 60+ wpm
• Must be very detailed orientated, meticulous and highly organized
• Good telephone manner tact and discretion
• Must have a mature personality and be able to handle stress
• Excellent project planning skills with high levels of confidentiality, credibility and trust.
• Able to work independently with minimal supervision
• At least 7+ years working at senior management level in an organization
• Experience in working in fast paced industries

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