Executive Personal Assistant

Location: Sandton, South Africa
Salary: R0 per month
Recruiter: HR Genie
Job Ref: PF-PA-PD
Summary: The individual will be responsible for providing executive and administrative support to the Project

 

 

Job Description

 

Purpose of the Job:                   

The individual will be responsible for providing executive and administrative support to the Project Director.  

Main Functions:                         

  • Screening of calls and determine according to best judgement how callers can best be assisted

  • Diary management, co-ordinating internal and external meetings

  • Dealing with and following up on enquiries in Project Director’s absence

  • Client liaison and follow ups

  • Organise all travel arrangements both local and international

  • Organising, planning and co-ordinating international and local conferences and group meetings 

  • Accurate typing, editing, creating and finalising of documents within Planet Fitness Format.

  • Assisting with formatting, editing and typing of documents including proposals and reports in Word / Excel and PowerPoint

  • General organising and administrative support as required

  • Record minutes of meetings and action accordingly

  • Assisting and Managing the Project Director’s personal duties and ensuring all requirements and requests are attended in an efficient manner

Requirements:                    

Qualifications and Experience

  • Post matric qualification will be preferred

  • Matriculation certificate (Grade 12)

  • Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook)

  • Minimum of 10 years in a Secretarial/Personal Assistant role or with relevant hands on experience.

  • 5+ years’ experience as an Executive PA within a high-level environment

Critical Technical Skills or Competencies

  • Administration would be required to be on point and accurate

  • Ability to demonstrate a high level of confidentiality

  • Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports

  • Previous experience in assisting admin/secretarial type functions

  • Must have experience in the construction / Property sector

  • Previous experience with the preparation of proposals and formatting of documents would be advantageous

  • Ability to prioritise work according to urgency and importance

  • Able to track sudden changes in order to ensure all tasks are met.

  • Must be able to multitask and cope with requests from a team perspective

  • Must be able to work independently and take ownership of all required responsibilities

  • Strong ability to prioritise

  • Previously dealt with Director’s and managed their Office / Personal diaries.

  • Excellent telephone manners

  • Ability to deal effectively with individuals at all levels, including members of client senior management and directors

  • High level of confidentiality

  • Excellent organisation and administration skills

Critical Interpersonal or Interactive skills

  • Professional and diplomatic

  • Able to work under pressure and meet deadlines

  • Preparedness to work overtime and weekends when required.

  • Ability to prioritise work according to urgency and importance

  • Must be able to multitask and cope with requests from a team perspective

  • Must be able to work independently and take ownership of responsibilities

  • Professional and diplomatic

  • Ability to deal effectively with individuals at all levels, including members of client senior management and directors

  • Self-motivated

  • Methodical and attention to detail

  • Strong communication (verbal and written)

  • Enthusiastic

**If you are an employee of Planet Fitness, please ensure that you follow the internal application process.

**If you have not heard from Planet Fitness within 14 days, your application has not been successful.  

 

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