Executive PA to the Director

SUMMARY:
Logistics - Move Management

POSITION INFO:

1. Purpose of the position

• To provide an efficient executive, administrative and office management support to the Director on the day to day running of the office.

2. Responsibility’s

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Preparing presentations and documents
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting

3.  Qualification/ Experience

• Relevant post-basic qualification
• 5 years’ experience as an executive PA
• Very good English writing skills (French will be a plus)

4.  Skills

• Strong knowledge of excel
• Accuracy and attention to details
• Strong organisation, able to multitask
• Able to work long hours when necessary
• Adaptable and resourceful
• Confidentiality

Job Type: Permanent

NB! This job is now closed. You can apply for other jobs by uploading your CV.