Executive PA (Finance)

Our client a Well Established Organisation in the mining sector is seeking the services of an Executive PA for the Bryanston, Johannesburg, Gauteng Area.

The successful candidate will be expected to provide first class secretarial and administration support to the Finance Manager.

Min Requirements

• Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role
• PA experience at Senior Manager/Director level +/- 10 years
• Experience in Finance administration / Accounting will be advantageous.
• Compile spreadsheets for the FM and identify discrepancies to bring to FM''''s attention.

• Demonstrable experience of working with senior management within a fast moving business environment
• Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel .
• Effective communication, interpersonal and organisational skills
• Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
• The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
• A proactive attitude with the ability to forward plan and think outside the box.

Responsibilities

• You will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level
• Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.

• Acting as the main point of contact for FM , screening and responding to emails, preparing reports and presentations with a high level of accuracy.
• Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
• Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
• Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.
• Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
• Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
• Processing invoices, purchase orders and expenses for the FM.
• Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.

Critical Competencies

• Communication: written and verbal
• Accounting/ Finance skills and understanding
• Planning and organising
• Managing workload
• Administration experience
• Excellent Computer literacy (MS Office, Excel)
• Confidentiality
• Professional image
• Innovative and Proactive
• Energetic and fast paced
• Ability to work under pressure