Executive PA

 

Recruiter:

Swift Human Resources

Job Ref:

CEN000037/LK

Date posted:

Thursday, December 8, 2022

Location:

Johannesburg, South Africa

Salary:

Annually


SUMMARY:
Provide secretarial and administrative tasks for EXCO, work closely in providing administrative support on a one-on-one basis.

JOB DESCRIPTION:

Minimum Education
  • Matric (Grade 12)
Additional Qualifications
  • Secretarial diploma
Minimum Work Experience
  • At least three (3) years` experience of working as Personal assistant to senior management or administrative role.

Responsibilities:
  • Receive visitors and welcome them accordingly.
  • Manage queries/complaints where necessary efficiently.
  • Take a lead role in achieving effective communication within team and stakeholders.
  • Collect, prepare data and compile relevant monthly reports for submission as and when required.
  • Perform all general office administration for this office, including but not limited to filing, photocopying, faxing, preparation of letters, presentations, agendas, minutes.
  • Use discretion on which matters to delegate and refer to the correct people without necessarily waiting for EXCO`s instruction.
  • Deal with Ad hoc personal duties when required.
  • Type documents such as memos, letters, reports, presentations etc. and ensure confidentiality.
  • Control and monitor the sorting and distribution of all mail, faxes, memos and all correspondence relevant to the office of EXCO.
  • Co-ordinate with the other staff members their activities as per the request of EXCO.
  • Organise, plan and co-ordinate internal/external meetings and events, as requested.
  • Effectively control access to EXCO to maximize productivity and meet deadlines. Ensure superfluous workflow is controlled at all times.
  • Organize travel and hotel bookings.

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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