Executive Assistant to CEO and COO

Recruiter:

Execuplace Appointments

Job Ref:

787R

Date posted:

Thursday, January 6, 2022

Location:

Johannesburg, South Africa

Salary:

R400K - R600K

SUMMARY:
Executive Assistant to CEO /COO B Com Degree Legal/Business Studies 15 years experience 10 yrs in a similar role

JOB DESCRIPTION:

Our client, a dynamic Financial Services Organisation is seeking to employ an Executive Assistant to the CEO and COO

Purpose

The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Be able to interact with all staff, clients and business partners on a professional and confidential basis.

The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.

KEY PERFORMANCE AREAS AND RESPONSIBILITIES

The effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistants
Maintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.
Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnel
Scheduling meetings : EXCO, Board and Management Meetings
Preparation, co-ordination and distribution of Agenda Packs and Minutes
Assist the CEO and COO with consolidating, analysing and summarising management and other reports
The completion of Ad-hoc assignments, as determined from time to time
Ensure that travel and accommodation arrangements are done timeously and on a cost-effective basis
Maintenance of a filing system in an organised, efficient and accessible manner
PA duties to the Heads of Finance and HR from time to time
Preparation for meetings, including venue and that all equipment is in working order
Attending to stationery requirements of the Department
Have excellent typing skills, with knowledge of MS Office – Word, Excel, PowerPoint etc
Maintenance of leave records for the Heads reporting into the CEO and COO.
Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COO
Assist with the Organisation’s company secretarial matters
Maintenance of all statutory records
Maintenance of all client service, provider agreements and supplier service agreements
Assist in reviewing and updating the Organisation’s policies and procedures
Assist with BEE Certification

REQUIRED EXPERIENCE AND SKILLS :

Fully conversant in English, written and verbal
Fully conversant and trained in MS Office, Word, Excel, PowerPoint and Access
Exemplary and accurate typing skills
Must have 15 years of Experience, at least 10 years’ in a similar role
Ability to work unsupervised
Ability to work after hours when requested
Ability to multi-task and have initiative

REQUIRED QUALIFICATIONS

A commercial qualification i.e. B Com Legal, or Business Management studies
Own transport, Driver’s Licence

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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