Executive Assistant Finance Ind BBEEE – R20,000 – R25,000 per month – Cape Town

Executive Assistant Finance Ind BBEEE – R20,000 – R25,000 per month – Cape Town

Our client, a leading financer, has a new opportunity for a professional assistant to ensure the slick running of the executive office.

The role is suitable for a high-energy achiever, planner, and communicator with a genuine desire to help others and a knack for getting things done in the smoothest, fastest way.

Based at their Head Office in Cape Town, the Executive Assistant role will work both on a one-to-one basis with the executives, and also on a wider basis with internal and external stakeholders.

Required Qualification & Experience

-     Relevant qualification

-     Strong work tenure: five to 10 years of experience supporting C-Level Executives in a corporate environment

-     Intermediary use of Microsoft Office: Excel, PowerPoint, and Word preferred

Requirements, Skills & Knowledge & other:

-     Exceptional planning, project management, and organizational skills

-     Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

-     Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff,

board members, external partners, and suppliers

-     Expert-level written and verbal communication skills

-     Demonstrated proactive approaches to problem-solving with strong decision-making capability

-     Emotional maturity

-     Highly resourceful team player, with the ability to also be extremely effective independently

-     Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

-     Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

-     Forward-looking thinker, who actively seeks opportunities and proposes solutions

-     Bilingual in English and one or more of the official African languages.

-     Own Vehicle and driver’s license

-     SA id – NOT NEGOTIABLE

Required Competencies

-     Dutifulness

-     Devotion to quality

-     Accuracy

-     Flexibility

-     Planning

-     Performing under pressure

-     Service-Oriented

-     Structuring

Key Performance Areas

Executive Support

-     Completes a broad variety of administrative tasks for the executives, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans,

itineraries, and agendas; and compiling documents for travel-related meetings.

-     Plans, coordinates and ensures the executive’s schedule is followed and respected.

-     Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive’s time and office.

-     Communicates directly, and on behalf of the executives, with Board members, staff, and others.

-     Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

-     Provides a bridge for smooth communication between the executives and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

-     Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the executives updated.

-      Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the executives.

-     Completes critical aspects of deliverables with a hands-on approach, including drafting

acknowledgment letters, personal correspondence, and other tasks that facilitate the executives’

ability to effectively do their work.

-     Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Senior Management Liaison

-      Participates as an assistant member of the Executive Team including assisting in scheduling meetings and attending meetings if required

-     Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff

meetings

-     Facilitates cross-divisional coordination of travel and events

Board Support and Liaison

-     Serves as the President''s executives’ liaison to the board of directors

-     Assists board members with travel arrangements, lodging, and meal planning as needed

-     Maintains discretion and confidentiality in relationships with all board members

-     Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Communications

-     Ensures that the executives respond to requests for materials regarding the executives and the organization in general

-     Edits and completes first drafts for written communications to external stakeholders if required

-     Compiles and distributes internal and external communication

Salary R20, 000 – R25, 000 per month

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Please send your CV in Word format as well as SA ID to as an attachment with the subject reference “Executive Assistant Finance Ind BBEEE vacancy SA Citizens only”

You will be contacted within 2 weeks of application ONLY if you are shortlisted for this vacancy.