Executive Assistant

Recruiter:

Pro Personnel

Job Ref:

RTB001832/WH

Date posted:

Tuesday, June 21, 2022

Location:

Rustenburg, South Africa

SUMMARY:
We are recruiting an Executive Assistant / Executive Assistant to Management for a well-established Company in Rustenburg

JOB DESCRIPTION:

Purpose of the job
The purpose of this job is to provide secretarial and administrative support to the EXCO team and ensure the professional and efficient running of the EXCO office

Key Performance Areas:
Operational/Technical

Act as the point of contact between the executives and internal or external stakeholders
Managing Executives’ diaries
Organise and handle all logistical arrangements for meetings and workshops, such as booking meeting rooms, food, and beverages, communication with external venues
Record meeting discussions and provide minutes.
Handle electronic and other correspondence, analyse and determine significance, and routing to appropriate personnel in a timely and efficient manner.
Manage and maintain executive calendar, scheduling travel arrangements, and detailed travel itineraries.
Collect and analyse information, and prepare reports and presentations.
Maintain all administrative processes, including document management, concise record keeping, archiving, and tracking.
Maintain inventory and office supplies. Anticipate needs, evaluate new office products, place them, and often expedite orders when necessary.
Prepare board reports for submission, which includes collecting, correcting, collating, and distribution.
Administration of the Business Development Pipeline Management system
Organise and facilitate corporate events and ensure correct application of the brand for positioning.
Assist with the development and distribution of marketing and branding material of the company

People

Serve as the first point of contact, and represent the “look and feel” of the Executive team
Communicate in a professional manner.
Actively interface with the Group Executive team members as well as internal and external colleagues to achieve team performance targets and outputs.
Act with empathy and respect in controlling the engagement channel between employees and the Executive team

Innovation and growth

Provide ideas to improve current administrative systems.
Actively participate in sessions with both EXCO and other administrative and managerial positions to find ways to improve the work of the team/department.
Contribute ideas on how to improve work practice and procedures

Qualifications required:
Essential:

Matric with a secretarial qualification/accredited PA
Valid driver’s license

Advantageous:

Diploma in Office administration

Minimum Experience:
Essential:
Minimum 5 years experience in a similar role (Serving senior managers)

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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