Executive Assistant

Executive Assistant reporting to the CEO.

Requirements:

- A minimum of 4 years of experience as an Executive Assistant reporting directly into a
senior management position.

- Qualifications: Higher School Certificate or equivalent, University Degree is desirable.

- IT : various MS Office packages (Word, Excel and PowerPoint).

- French and English: Excellent written and verbal communication skills.

- Understanding of essential elements of project management.

- Knowledge of various types and forms of business letters.

Responsibilities:

-  Be particularly sensitive to confidential information, handle and maintain confidentiality of
same in a professionally and ethical manner.

-  Coordinate executive communication, including taking calls, responding to emails and
interfacing with clients and other stakeholders.

-  Efficiently and accurately draft and type letters, documents, presentations and prepare reports.

- Maintain an efficient, user-friendly, easy-retrieval filing system of paper and electronic
documents.

-  Organise the CEO’s travel plans.

-  Act as administrative liaison with the Board of Directors and Board Committees.

-  Accompany the CEO to meetings with both internal and external stakeholders in, and
outside the office if required.

- Responsible for coordinating and setup of meetings, creating agendas, drafting and updating documents, drafting minutes of meetings, transcribing minutes.

-  Familiarize oneself with the specific components of the CEO’s office administrative budget
and appropriately relate associated expenses.