Executive Assistant & Project Coordinator

Recruiter:

IntelliStaff

Job Ref:

JHB003906/KC

Date posted:

Tuesday, September 8, 2026

Location:

Johannesburg, South Africa

Salary:

MR Monthly

SUMMARY:
Location: Rosebank, Gauteng

Position Overview

Provide comprehensive executive, administrative, project management and operational support to the COO and MD. The role will serve as a central point of coordination across the business, managing executive priorities, projects, meetings and communications, while also assisting with financial administration, reporting and day-to-day business processes.

POSITION INFO:
Main Duties and Responsibilities:

Manage executive calendars, meetings, travel and correspondence.
Prepare agendas, minutes, presentations, reports and board packs.
Track meeting action items and ensure deadlines are followed up.
Coordinate strategic and operational projects, timelines and deliverables.
Develop project trackers and provide regular status updates to management.
Identify and escalate project risks, delays and dependencies.
Assist with expense management, reconciliations and basic financial reporting.
Process financial bordereaux and distribute them to clients.
Prepare basic month-end reports for review.
Liaise with accountants, auditors, suppliers and service providers.
Assist with procurement, contracts, compliance, governance and risk processes.
Maintain confidential executive documentation and company records.
Make effective use of Microsoft Office 365, with an advanced level of proficiency required

Requirements:

Matric / Grade 12
Proficient in Microsoft Office 365
Excellent time management skills
Strong Executive Assistant / Project Coordination experience
Experience with reports, presentations and project tracking

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Executive Personal Assistant
Location: Centurion
Salary: Monthly
Leading pharmaceutical manufacturer requires an experienced executive Personal assistant to join their team based in Centurion. Strong Microsoft 365 and digital proficiency is essential, together with the ability to leverage technology to improve administrative efficiency.
3 days ago

Executive Assistant
Location: Rosebank
Salary: R750 000 Annually
We are seeking a professional, polished and experienced executive assistant to join a well-established company based in the Rosebank area.
3 days ago

Event Coordinator and Executive Assistant
Location: Sandton
Salary: Monthly
We are seeking a highly organised, proactive individual to provide administrative and executive support while coordinating client events and conferences.The role will suit someone who enjoys keeping people and activities organised, communicates confidently with clients and takes ownership of arrangements from initial planning through to completion. Strong computer skills and the ability to manage ...
9 days ago

EXECUTIVE ASSISTANT & SALES OPERATIONS COORDINATOR
Location: South Africa
Salary: R22,000 per month
The executive assistant & Sales Operations coordinator will work directly with the Managing Director, managing daily workflows, end-to-end sales administration, invoicing support and agreed property company, family office and content scheduling tasks.
10 days ago

Executive Personal Assistant (CEO Office)
Location: Centurion
Salary:
15 days ago

Executive Assistant
Location: Randburg
Salary: R 40 000.00
executive assistantStrijdom Park - Randburg
15 days ago

Executive Personal Assistant
Location: Johannesburg
Salary:
#SHIFTINTOHIGHCAREER by joining an Aviation Finance Company that seeks the expertise of an executive Personal assistant
Today

Executive Support Assistant
Location: Johannesburg
Salary:
Can you bring order to complexity, think ahead and take full ownership of what lands on their desk? Become the trusted extension of a busy executive — someone who spots what needs doing before being asked and makes sure nothing falls through the cracks.
23 days ago

Executive Assistant & Corporate Communications Coordinator Sandton
Location: Sandton
Salary:
executive assistant & Corporate Communications coordinatorLocation: Sandton , GautengIndustry: ConstructionEmployment type: Full-timeOur client is looking for a highly organised, proactive executive assistant who can provide dependable support to senior leadership while coordinating corporate communications and events.executive support is the main focus of the role. Alongside managing di...
23 days ago

Executive Personal Assistant
Location: East Rand
Salary: R - Negotiable
A Heavy Engineering Manufacturing Concern based in East Rand is seeking a executive Personal assistant.Qualifications & Experience:- Grade 12 or Matric- Degree in Business Administration, Office Management, or a related field- Certification in Secretarial Studies or project Management (advantageous)- Proficiency in collaboration tools (Teams, Zoom), project management software and digital expe...
25 days ago

Executive Assistant & Project Coordinator

Similar jobs you might be interested in:

Jobseekers

Recruiter

General