Executive Administrator

SUMMARY:
Executive Administrator

As an executive administrator you will manage projects and activities of the Board of Directors and their
committees. You will be required to perform various administrative tasks and facilitate the communications
process.

POSITION INFO:
Qualification, Experience and Technical Requirement

• Matric Certificate
• Tertiary Qualification (Degree or Diploma) in Business Administration / Office Management or related
• qualification
• Minimum of 3 - 5 years executive administration experience, knowledge of the construction industry would
• be advantageous
• Highly proficient in Microsoft Office (Word, Excel (Advanced), Outlook, Power Point), E-mail, Internet and
• Adobe

• Highly proficient in Microsoft Office – Word, Excel, Power Point, Outlook (Including, creating spreadsheets,
• utilising data bases and doing word processing, pivot tables, etc.)
• Proficient in Internet Searching and Analysis and Research
• Excellent command of English language (reading, writing and communicating) – Strong communication
• and interpersonal skills.
• Strict adherence to confidential information
• Planning, organizing, prioritizing and time management skills are important
• Ability to multitask and prioritize daily workload
• Proficient in analysing numerical, verbal and other sources of information to provide solutions and
• Reports.
• High level of attention to detail and accuracy and the ability to work under pressure
• Strong cognitive thinking ability, and the ability to take initiative

• Provide support to the Executive Management Team
• Drafts correspondence, recommendations, reports and memo’s related to issues on behalf of Executive
• Management.
• Manages and supports the Executive Management Team with external meetings, including correspondence, material and document preparation and minutes of meetings.
• Assists with researching and preparing of reports and presentations.
• Maintaining the organisations databases by ensuring that all new documentation, policies, processes and procedures are uploaded and filed
• Updating the necessary policies, processes and procedures from notes provided by Executive
• Management
• Identify resources as required for specialised projects
• Develop and carry out an efficient documentation and filing system.
• Producing of reports, presentation or briefs required by Executives
• Point of contact between Executives, Senior Managers and internal / external clients. Director Support; e.g. Managing Diaries, scheduling of meetings, travel arrangement etc., when required

NB! This job is now closed. You can apply for other jobs by uploading your CV.