Employee Benefits Specialist Administrator - Computations (Reconstructions)

Our client, a dynamic Financial Services Provider is seeking to employ a Specialist Administrator – Computations based in the North of Johannesburg – Centurion/Midrand

Purpose of the role :

• The ability to investigate and apply expertise to data with an attended objective to deliver on the specific areas of expertise
• The ability to analyze data and extract trends to ensure improvement of processes and or customer satisfaction.  This could be in the form of innovative ideas as well as the task of compiling reports
• Reconstructions are prepared for the Office of the Pension Fund Adjudicator (OPFA) and attention to detail and high standard of work is required
• The reconstruction is used by the Adjudicator to prepare a determination which is equivalent to a court order.  This is then handed down to the Employer/Fund/Administrator/Attorney and Members
• The incumbent should have the knowledge of the OPFA complaint and Determinations process as understanding the wording plays a critical role in preparing a recon
• The position is a specialised role and requires intense investigations
• MUST have Excel knowledge
• Engage and list to current challenges in the team/business and use expertise to trouble shoot issues in order to provide workable solutions
• The ability to tackle a Problem with the intent of using expertise/capability and or experience to resolve speedily
• Perform quality assurance based on the specialised requirements of the role
• Should be able to ensure strong stakeholder management in respect of Communication i.e. feedback to clients, managing clients, responding to clients, attend to queries timeously
• Engage in a professional manner whether it be verbal or face to face
• Must have the ability to communication via different communication channels
• Ensure that the brand or image of the Company is always maintained by  adhering to the values in keeping in line with the KPI and values of the company
• Be a strong team player
• Have both industry knowledge and experience
• Ensure that the role is carried out with the relevant accuracy, attention to detail and following instructions
• Ensure that judgement and attention to detail is applied to the role
• Ensure that the role is completed within deadlines and should have the ability to organize, plan, set goals and deliver accordingly
• Strong interpersonal skills as cross team collaboration is required
• Must have the ability to innovate in the role
• Quality of work should be thorough
• Conscious of the abuse of company resources

PEOPLE MANAGEMENT

Implement the culture transformation program that will enable the delivery of the Company’s strategic intent and identified ideal behaviours to improve employee engagement and reduce employee turnover

AREAS OF RESPONSIBILITIES

• Preparation of Reconstructions
• Identify the source of the complaint by identifying all parties to a complaint, and direct that the relevant information be sought from all parties
• Accurate reconstructions and response within the stipulated timelines
• Have good problem solving capabilities
• Analytical with knowledge of reconstructions

Record Keeping /Filing

• Record/track progress and output
• Have a systematic filing system for all complaints, queries, responses and determination issued  by the PFA and other relevant Authorities

Reporting

• Provide a weekly report/update of all reconstructions to Management
• Provide monthly reports for the relevant stakeholders
• Be able to deal with Board of Trustees and other stakeholders enquiries

Time and Quality Management

• Meet production standards in terms of quality and quantity
• Ensure written and verbal communication (internally and externally) is dealt with professionally and within the agreed service level agreements

KPI

• Preparation of Reconstructions for the Office of the Pension Fund Adjudicator (OPFA) complaints and Determinations
• Preparation of 15 reconstructions per day, 75 per week
• Timeous completion of reconstructions
• Ensure that accuracy and quality is maintained
• Attend to Reconstructions relating to OPFA responses/Attorney and Member Queries

Record Keeping

Recording of all reconstructions prepared for complaints and Determinations for reporting purposes to EXCO and relevant stakeholders

Competencies Required :

• Matric
• Excel
• Communication (Verbal and Written)
• English (Business Writing and e-mail etiquette)
• Stakeholder management (CRM)
• Industry knowledge and experience
• Accuracy and attention to detail
• Judgement and Decision Making
• Working Under pressure and Deadline Driven
• Organisational skills/Planning and prioritising
• Interpersonal skills
• Setting Goals
• Cross team collaboration
• Innovation
• Time Management
• Data Analysis
• Judgement/Decision making
• Innovation
• Networking
• Computer literacy
• Knowledge of other SA Laws relevant to the Retirement Fund Industry
• 3 – 5 years’ experience in the Retirement Fund Industry/Employee Benefits Sector.