EE Junior Manager: Accounts Payable and Procurement - Midrand

SUMMARY:
Accounts Payable and Procurement - company’s sourcing capabilities and supply chain. Tertiary qualification in finance + 3-year financial experience

POSITION INFO:

Our client seeks an organized accounts payable manager to provide strong leadership to our accounts payable department and to ensure that the department runs smoothly. The accounts payable manager''s responsibilities include maintaining accurate records regarding payments to suppliers, processing payments from clients, and training staff members. This also includes the management of company’s sourcing capabilities and supply chain. The candidate is also responsible for strategizing and negotiating with suppliers and vendors to acquire the most cost-effective deals and to reduce procurement expenses. He/she will also be responsible for the review and interpretation of vendor/procurement contracts, including the related terms & conditions; and drive negotiation strategies to reduce costs. Employee will also be expected to support procurement related projects when required.

Accounts Payable

• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Ensure that employees expense claims are paid timeously; includes verifying expense reports
• Paying vendors by scheduling payments and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
• Preparing analyses of accounts and producing monthly reports
• Continuing to improve the payment processes
• Manage the entire creditors cycle of invoice matching, claim and price discrepancy management, including reconciliation of creditors accounts prior to payment
• Endure that the entire supplier queries are processed in terms of company procedures and ensure all queries are resolved quickly and accurately
• Ensuring the GRNI account is cleared on weekly basis and only valid reconciling items which aged longer than 90 days.
• Ensuring that all monthly intercompany accounts are in balance with no reconciling items
• Payments and Rebate Management
• Ensure all supplier ledger reconciliations are completed monthly and all reconciling items are timeously cleared.

Procurement

Manage a company’s sourcing capabilities and supply chain. They are responsible for strategizing and negotiating with suppliers and vendors to acquire the most cost-effective deals and to reduce procurement expenses.

• Developing procurement strategies that are inventive and cost-effective.
• Sourcing and engaging reliable suppliers and vendors.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
• Building and maintaining long-term relationships with vendors and suppliers.
• Approving purchase orders and quotations
• Performing risk assessments on potential contracts and agreements.
• Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
• Overseeing and managing the Purchase Order Automated System in AX
• Management of Vendor Relationships
• Monitors spending for adherence to budget, recommends variances, as necessary.

Vendor Contracts

The candidate should be able to perform the following tasks on vendor contracts:

• Read vendor contracts and service-level agreements for procurement of goods, services, and leases.
• Interpret and summarize contract/service level-agreement terms and conditions.
• Assess contract documentation and requirements.
• Reviews non-contracted purchases to identify opportunities for standardization, contracting and cost reduction.
• Develops and fosters successful, long-term business relationships and ongoing process improvements with key suppliers.
• Identifies opportunities for operational and procurement process improvement.

Projects

• Support with the Purchase Order design module in AX, by working with the finance team and the BSS team.
• Set up and manage the maintenance of the Vendor Matrix for ISO 9001 Compliance.
• Identify and monitor the key issues and risks in Procurement and Accounts Payable for ISO 9001.
• Manage and lead other projects that may emerge within the accounts payable and procurement department

Other Adhoc
Should be able to support on other adhoc requests relating to Procurement and Accounts Payable, including assisting with external and internal audit review queries.

Competencies:
• Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, supplier performance management, and life-cycle costing processes.
• Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues.
• Able to manage a high volume of work in a fast-paced environment with multiple priorities and deadlines.
• Proficient computer skills with advanced skills on MS Office applications including Excel.

Education and Experience:

• Minimum tertiary qualification in finance, management, or a related field with a minimum of 3-year financial experience
• Strong understanding of accounting theory
• Highly detail oriented and organized
• Ability to meet assigned deadlines
• Excellent communication and interpersonal skills
• Ability to act and operate independently with minimal daily direction from immediate line manager to accomplish objectives
• Excellent proficiency with Microsoft applications
• Must be able to work under pressure with large volumes of data
• Must be flexible to work overtime when required to meet set reporting deadlines
• Experience in SOX compliance would be an advantage

Salary: R----- - R-----p.a. 

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