Depot Clerk

KEY PERFORMANCE AREAS

1

Administration

2

Finance

3

Communication and Feedback

RESPONSIBILITES RELATING TO  KEY PERFORMANCE AREA

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Administration

• Capture of Debtors Master Data.
• Process invoices / credit notes / pro-forma statements
• Administering Debtors / Debt collection
• Follow up on outstanding accounts
• Contact debtors and request payment
• Provision debt / debt reports
• Maintain accurate records of debtors accounts
• Maintain records of all transactions and correspondence regarding debtors accounts
• Preparation / reconciliation of documents for processing
• Processing of Weekly and Monthly Wages to be signed off by the Depot Manager
• Communicating with Payroll regarding any and all queries.
• Process claims/orders
• Employee Filing and Database maintenance
• Adequate Capturing of Employee leave

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Communication and Feedback

• §  Ensure all your superiors are notified in a timely manner regarding aspects of your areas as deemed necessary by them.
• §  Deal with personnel matters such as reporting incidents, customer complaints, requesting new employees, extension of contracts and terminations to your manager,
• §  Ensure your manager is informed off all staff related matters that will affect the organisation in a dire manner immediately (e.g. IR).

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Mentorship and Skills Transference

• §  Ensure all subordinates and colleagues are up-skilled and ensure transference of skills through mentorship and coaching,
• §  Provide training and guidance for new employees and ensure they are assisted.

ADHOC

• §  Any other reasonable adhoc duty as required or requested by management.
• §  It should be noted that individuals may need to expand their roles / scope to cover the work load of other employees in times of high work loads or individuals whom may be absent from work. This is the sole discretion of management.

KNOWLEDGE, SKILLS & ABILITIES

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Excellent Attention to Detail

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Excellent Customer Service

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Fast and Efficient Worker

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Knowledge of Microsoft Office

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Knowledge of Navi Vision

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Data Capturing Ability

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Ability to work under pressure

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Ability to work over time when required.

EDUCATION LEVEL

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Matric / Grade 12 NQF 4