Departmental Manager - Special Programmes

SUMMARY:
Departmental Manager - Special Programmes (6-months Contract)

POSITION INFO:

Job Purpose

To plan, direct, organise and control the Special Programmes in accordance with the client and the automotive industry’s strategy, through effective management of projects, finances, human resources, and stakeholder (including lending institutions) relationships. Interacting and communicating with automotive industry stakeholders at all levels (private and public sector).

Main Outputs and Responsibilities

Departmental Business Planning

• Develop, collect information, solicit inputs, draft and prepare the operational business plans of the department in accordance with the Company Strategy, Business Plan, Policies and Procedures
• Lead the Bus Planning Process for Department
• Business process improvement recommendations
• Departmental business process optimisation coordination

Business Development, Marketing and Sales

• Identifies business needs and new opportunities to ensure growth and sustainability
• Develop proposals and feasibility studies on various potential projects
• Identify stakeholders and funders
• Client Identification and engagement
• Brand representation:
  • Industry forums
  • Seminars
  • Marketing of the services
• Research

Programme / Project Delivery

• Ensuring delivery as per agreed business plan
• Reviews performance data to monitor and measure productivity, goal progress and activity levels
• Represents the Department and Company to all stakeholders
• Ensures effective and efficient utilisation of resources in achieving plans and objectives
• Identifies problems, develops alternatives and recommend courses of action in consultation with the Executive: Industry Development, through analysis, interpretation and evaluation of issues
• Accountable for budget
• Accountable for risk

Reporting

• Ensure that the correct project and departmental information is reported
• Ensure on-time and accurate submission of all required reports
• Ensure all evidence is collected and filed for auditing purposes

Departmental Oversight

• Manage the Divisional Risk in line with Company’s risk management process
• Business process improvement recommendations
• Plan, direct and co-ordinate the operations of the departments
• Ensure high quality project delivery as per agreed business plan
• Ensure operating efficiency
• Establish and maintain controls
• Ensure compliance with policies and procedures
• Review project performance data to monitor and measure productivity, goal progress and activity levels
• Represent the division and Company to strategic stakeholders
• Identify problems, develop alternatives and recommend courses of action

People Management

• Manage employees as appropriate within the department to optimise business performance and the service to customers
• Ensure staff have the required skills and experience to execute their tasks
• Conduct Performance Planning Sessions
• Compile the Performance Management (KRA) documentation in collaboration with the staff member in terms of:
  • Job Profile requirements
  • Strategic Performance Objectives
  • Key Performance Areas
  • Personal Development Plan
• Track and monitor performance in accordance with policies and procedures and performance planning documentation
• Continuously provide feedback and coaching to ensure that the staff member/s performs at optimum productivity level
• Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary
• Appraise performance at the end of each performance period in accordance with policies and procedures

Knowledge and Skills

Formal Education

• Bachelor’s Degree (Industrial Engineering, Production, Logistics or Transport Economics); Business Management qualification an advantage

Technical / Legal Certification

• Project Management Qualification (1-year diploma)

Experience

• A minimum of 10 years’ working experience with at least 5 years in management, complemented by a minimum of 3 years in-depth working knowledge in Supply Chain Management, or Logistics, Industrial Engineering, or Lean Manufacturing (SDD), Project Management, or similar areas
• Experience in marketing and sales within the professional service environment would be preferable
• Experience in acquiring and utilizing government and donor funding is an advantage
• Business analysis
• Risk management
• Project management and corporate governance
• Corporate reporting in line with organisational performance

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