Debtors Coordinator

Recruiter:

Stonebridge HR Solutions

Job Ref:

Pta000526/VLR

Date posted:

Tuesday, June 9, 2026

Location:

Centurion, South Africa

Salary:

Market Related

SUMMARY:
Our client, a well-established company within the FMCG sector, is seeking a detail-oriented and proactive Debtors Coordinator to join their team based in Centurion. This role is ideal for a highly organised individual with strong administrative, customer service, and order management experience who thrives in a fast-paced environment.

POSITION INFO:
Requirements:

Grade 12
Tertiary qualification will be beneficial but not essential
3 + years experience dealing with orders from receiving orders to successful invoicing
Excellent communication skills
Computer Literate

Responsibilities:

Manage the full order lifecycle: receive, validate, process, and track sales orders from multiple channels and systems through to successful invoicing.
Verify inventory availability against customer purchase orders (POs), perform batch allocations per SKU, compare external warehouse pick lists with orders/shipments from the internal ERP system to ensure fulfillment matches the request, and resolve any discrepancies by liaising with external warehouses and the internal inventory team.
Liaise with both customers and sales representatives on stock availability, communicate realistic delivery timelines, and promptly report out of stock situations.
Monitor planned demand versus actual orders per customer and collaborate with the inventory and operations teams when discrepancies arise (e.g., when one customer takes stock allocated to others).
Enforce full box / case quantity ordering with customers to reduce picking and handling charges.
Work closely with the sales team to ensure customer specific requirements are met
Maintain effective customer relationships by professionally managing and communicating all stock related issues and delays.
Generate and distribute OTIF (On Time In Full) reports, analyse performance, and highlight areas for improvement.
Maintain accurate pricing, product information, and master data on the EDI system to ensure seamless electronic order processing with customers.
Handle invoicing of completed orders while accurately applying varied customer payment terms and conditions.
Ensure all processes are followed accurately across different systems and sales channels.

Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.

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