Debtors Clerk - Johannesburg

SUMMARY:
To oversee and be responsible for keeping record of customers’ accounts (amounts owed by customers and amounts received).

POSITION INFO:

1. 1.    Bank Reconciliation

   • Capturing and / or importing bank transactions into XERO
   • Reconcile bank balance to bank statemement via XERO recon module

   2.    Customers (Debtors)

   • Allocate receipts to customer invoices / credit note as per remittance
   • Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes / claims).
   • Send out weekly and monthly statements to customers.
   • Maintain and update customer details on XERO.
   • Inform customers regarding overdue accounts.
   • Receive and review customer credit applications and send for credit verification checks,
   • Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes.
   • Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

    3.    Maintain customer Age Analysis

   • Review and maintain the account receivable age analysis on a weekly/monthly basis and Arrange a weekly meeting with Management to go through and discuss the Age Analysis.

    4.    Basic General Journals

   • Rounding – round cents to match invoice / payment.
   • Reclassifying journals – re-allocate amounts when needed.
   • Rebate and discounts – account for as per signed customer agreements.

    

    5.    Credit Notes and Tax invoices

   • Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory.

    6.    Customer Credit limits

   • Uplift customer credit limits on managements’ request / approval.

    7.    Pay in advance customers

   • Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

    8.    Other

• Reconcile Services accounts/Loan accounts Intercompany accounts.
• Send out National/Factory expenses Sales reports.
• Create/maintain staff accounts (retail stores) and send deductions to payroll on a monthly basis.

QUALIFICATIONS

• • Grade 12 (Matric Certificate).
  • Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantagous.

   

  EXPERIENCE

  • Minimum of 1 – 3 year’s work experience in a smiliar role.
  • Accounting System experience would be advantagous.

   

  KNOWLEDGE REQUIRED

  • XERO
  • Working knowledge of Ms Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level.
  • Magnetic experience would be an advantage
  • Solid understanding of basic accounting principles, fair credit practices and collection regulations.
  •  

  SKILLS REQUIRED

  • Proficiency in English and effective verbal and written communication skills.
  • Customer service orientation, problem solving and negotiation skills.
  • High degree of accuracy and attention to detail.
  • Excellent interpersonal skills and the ability to build relationships for the long-term.
  • Proven ability to calculate, post and manage accounting figures and financial records

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