Debtors Clerk

SUMMARY:
Join a well-known and established container storage and transport entity as an Accounts Clerk - Debtors! 
You'll be responsible for effectively managing the accounts receivable function, ensuring accurate reporting of invoices raised and payments received in a timely manner. 

POSITION INFO:
Key Responsibilities:
Debtors Administration:

• Prepare and send monthly debtors’ invoices and statements to clients.
• Follow up on outstanding debts telephonically and on email.
• Following up debtor payment agreements.
• Debtors Reconciliations.
• Creating and updating of debtors’ master file.
• Communicate (both verbal and written) with debtors with regard to overdue accounts.
• Preparing debtors file and creation of debtors’ accounts in the system.
• Generate and process accurate and timely invoices for goods and services rendered.
• Generate invoice on Linersuite.
• Processing invoices, receipts and payments.
• Assistance with basic book keeping.
• Prepare and manage invoices and statements.
• Reconcile the accounts receivable ledger.
• Make sure that all payments are properly recorded and allocated.

• Extract monitor Debtors age analysis report.
• Maintain and implement clear communication processes between Departments (operations and administrations).
• Work closely with the warehouse/operations team to reconcile invoices/payments and address any discrepancies.
• Maintain organized and up-to-date records of all invoicing transactions.
• Enter data into the company's financial systems accurately and in a timely manner.

• Handling and responding to client/customer enquiries.
• Liase with Operations team to resolve queries.
• Collaborating with the finance team to ensure smooth operations.
• Monitor accounts and incoming payments through effective team communication – reporting thereof.
• Verify discrepancies with the Finance Manager to ensure correct reporting.
• Identifying which accounts are overdue and managing collections.
• Act on any reasonable instruction given by the superior in relation to work related activities

• Matric with a tertiary qualification in Finance/Accounting.
• 3-5 years of experience as an Accounts Receivable Clerk or similar role.
• 3-5 years of experience with operating spreadsheets.
• 3-5 years of experience with accounting software.
• Computer Literacy – MS Office Package, Excel (Required) and Liner Suite (beneficial)
• Very good understanding of basic accounting principles.
• Ability to calculate, post and manage accounting figures in a timely manner.
• Proficient data entry skills along with attention to detail and accuracy.
• Critical thinker and problem-solving skills.
• Clear criminal record with no convictions.
• Medical certificate fitness.
• Clear credit history with no judgements

NB! This job is now closed. You can apply for other jobs by uploading your CV.