Debtors Administrator - Somerset West

SUMMARY:
My client in the Technology Sector is seeking a Debtors Administrator to join their Financial Team

POSITION INFO:

• To maintain the company credit and billing policy in accordance with management.
• Report to the General Manager and Financial Manager on a weekly basis and or when required pertaining to clients, e.g age analysis, arrear accounts, over payments, etc.
• Update and maintain accurate details of the client on the accounting system i.e. manage the onboarding of clients.
• Maintain and control the credit limits and terms of clients.
• Identify irregular patterns of conduct by customers and report to management.
• Compile effective clear reporting to internal departments on customer accounts (i.e. overdue accounts, credit limits, blocked accounts, credits due) at month end and during the month.
• Ensure accurate reconciliations are performed timeously in order to ensure accuracy of debtor’s book.
• Ensure that queries on accounts are attend to in an efficient, effective and professional manner.
• Ensure accurate receipting of payments in cash book and allocate these daily to the accounting system.
• Follow up and assist with queries on the bank reconciliations.
• Monitor debtor accounts on a regular basis, identify problematic accounts,  and report thereon.
• Follow up on customer payment arrangements.
• Escalate notification of liquidations/sequestrations to management in order to take appropriate action to suspend accounts in order to minimize further risk of unpaid debt.
• Prepare the age analysis for review.
• Process and issue monthly customer account statements
• Prepare and present all credit note request documentation for authorisation in accordance with company policy.
• Prepare and present all customer refund requests.
• Maintain an efficient filing system in respect of accounting data, records, contracts, invoices and credit notes.
•  Check all new credit applications and supporting documents.
• Conduct trade reference checks and provide feed-back.
• Prepare letters for overdue accounts.
• Includes, but not limited to other administrative tasks.

MINIMUM REQUIREMENTS/KEY COMPETENCIES

• Matric/Gr 12 with accounting as a subject
• Credit control qualification
• 2-3 years related work experience
• Proficient in Pastel & Office (including Excel)
• Analytical aptitude
• Ability to multi-task
• Methodical with attention to detail
• Able to handle pressurized workloads
• Good communication skills
• Position would ideally suit those who can start immediately.

NB! This job is now closed. You can apply for other jobs by uploading your CV.