Debtors Administrator

SUMMARY:
-

POSITION INFO:

This role consists of the full debtors function. You will be required to manage a large collection of debtor accounts.

Debtor’s control

• Control and reconcile accounts receivable, ensuring debtors accounts are settled timeously and accurately.
• Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies.
• Share debtors’ balance status information with relevant reps.
• Copy and email invoices, P.O.D.’s and statements to customers, when requested.
• Send monthly statements.
• Reconcile the accounts receivable ledger and ensure that all receipts are accounted for and allocations are accurate.
• Administer debt collection - facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts.
• Timeously flag overdue accounts to relevant staff and management and put these accounts on hold.
• Escalation of defaulting debtors to legal department for handover where necessary.
• Drafting of letters, emails and other communication.
• Ensure compliance with all internal controls across business operations. Ensure that all policies and processes are adhered to.
• Manage debtor account credit limits within company policy guidelines
• Facilitate and assess new account applications in line with company policy guidelines.

Processing and administration o Process accounts and receipts in compliance with financial policies and procedures.

• Open new accounts after all the necessary validations have been done.
• Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.

Process credit notes for empty drums and containers.

• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.

Reporting

• Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
• Monitoring of accounts to ensure that debts are settled timeously and that accounts are up to date.
• Daily, weekly and monthly reporting to management.
• Assist with weekly cash flow forecasts relating to debtors.
• Provide analysis and reports to management as requested.

Experience and Qualifications

• Minimum 3 years relevant experience in a similar position essential.
• Experience in the management of a large debtors book.
• Experience in dealing with group company debtors operating in different regions.
• Relevant finance related degree / diploma – beneficial.
• Current working knowledge of Syspro - essential.
• Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
• Ability to roll-up sleeves and work with team members.
• A keen eye for detail and desire to probe further into data.
• Valid driver’s license and reliable transport.

Computer Literacy

• Syspro – essential.
• Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.)
• Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

Â

NB! This job is now closed. You can apply for other jobs by uploading your CV.