Dealership Financial Accountant

NO.

WHAT?

ACTIVITY

HOW?

TASKS TO BE EXECUTED

CRITICAL OUTCOMES REQUIREMENT

1

Reporting

• Performing month end closing and ensuring all necessary accounting entries are raised at month-end 
• Prepare journal entries for month-end 
• Calculate incentives and commissions for salesmen / check deal book and late adjustments.
• Ensuring the accuracy of financial information reported to head office within company deadlines
• Prepare monthly and ad-hoc reports as requested
• Reporting monthly on the operating effectiveness of internal controls  

Accurate and timely

Delivery of management information enabling decision making

2

Controls

• Ensure adherence to accounting policies and procedures
• Prepare monthly nominal ledger reconciliation of accounts with appropriate supportcomments for Financial Director reviews. Ensure no long outstanding items.
• Perform an in-depth study of balance sheet accounts to understand and provide accurate explanations for transactions in the account 
• Assess, design, and implement financial controls as recommended
• Internal auditor liaison and resolution off all issues or concerns
• Proactive in identifying business activities/processes that increase the risks the company is exposed to and design controls to reduce the risks
• Support inventory physical counts (Quarterly and Cyclical)

Demonstrate an understanding of business activities

3

Creditors

• Review weekly, Mondays & Thursdays, payments for accuracy and validity
• Review monthly creditors reconciliations for the branch and ensure no long outstanding items
• Weekly review of payment allocations to creditors to obtain evidence that creditors payments are accurately accounted for
• Weekly review of GRN suspense accounts, to ensure no long outstanding items
• Review vendor application forms and check for compliance with internal requirements

Accurate and on time

4

Sales/Debtors 

• Review the daily cash up pack to ensure completeness and accuracy of cash transactions
• Prepare daily sales report for the Branch
• Daily review of the “cash sales” debtor accounts to obtain evidence that only recent transactions are included in the account and there are no long outstanding transactions
• Where there are long outstanding cash sales transactions, investigate these 
• Prepare the weekly debtors age analysis and submit to Head office
• Comments in the weekly age analysis should demonstrate an understanding of debtors’ transactions.
• On a weekly basis, extract a list of credit notes processed on the system and agree to actual authorised credit notes
• Ensure all manual invoice transactions are authorised and processed on the system 

Management of debtors

5

Bank & Cash

• Review the General Ledger to ensure all bank transactions have been correctly accounted for
• Load payments on FNB including new supplier banking details
• Petty cash- maintain register and issue petty cash
• Prepare monthly bank reconciliations

6

Ad hoc

• Participate in the development of the annual financial budget
• Prepare asset forms for submission to head office
• Complete supplier credit application forms for the branch.

7

Supervision 

• Supervision of junior finance staff