Dealership Bookkeeper

NO.

WHAT?

ACTIVITY

HOW?

TASKS TO BE EXECUTED

CRITICAL OUTCOMES REQUIREMENT

1

Reporting

Performing month end closing and ensuring all necessary accounting entries are raised at month-end

Prepare journal entries

Calculate incentives and commissions for salesmen / check deal book and late adjustments.

Ensuring the accuracy of financial information reported to head office within company deadlines

Prepare monthly and ad-hoc reports as requested

Accurate and timely

Delivery of management information enabling decision making

2

Control

Ensure adherence to accounting policies and procedures

Prepare monthly nominal ledger reconciliation of accounts with appropriate supportcomments for Financial Director reviews

Assess, design and implement financial controls as necessary

Internal auditor liaison and resolution off all issues or concerns

§  Support inventory physical counts (Quarterly and Cyclical)

3

Creditors

§  Review weekly payments for accuracy and validity

§  Review monthly creditors reconciliations for the branch and ensure no long outstanding items

§  Load payments on FNB including new supplier banking details

§  Petty cash- maintain register and issue petty cash

Accurate and on time

4

Sales/Debtors

§  A daily basis, review the daily cash up pack to ensure completeness and accuracy of cash transactions

§  Prepare daily sales report for the Branch

§  Prepare monthly debtors age analysis and submit to Head office

§  Prepare credit note listing for submission to Dealer Principal and Credit Manager

§  Follow up on unpaid debtors’ accounts

§  Process credit notes for customers and file all paperwork

§  Check manual invoice book and sign off

Management of debtors

5

Ad hoc

• Participate in the development of the annual financial budget
• Prepare asset forms for submission to head office
• Complete supplier credit application forms for the branch.

6

Supervision

§  Supervision of junior finance staff

CATEGORY*

REQUIREMENT DESCRIPTION

WEIGHT

Business Acumen

Demonstrates a well-developed understanding of the dynamics of the business and its markets. Ability to contribute to influencing optimum commercial decisions and support director in providing senior team with financial insight and support in managing the business and achievement of desired results.

3

Technical Acumen

A highly developed ability to apply theoretical technical constructs in a practical and realistic way in support of business management and control needs. Demonstrates rigour in applying and influencing best practice methods and processes related to accounting

3

Organisation of Work

High level of analytical ability, able to prioritise, plan and execute work in meeting deadlines. Decisive

3

Interpersonal Skills

A team enabler who projects confidence, integrity, a predisposition to support and assist colleagues in executing work and solving problems and assertive. An effective communicator who has the ability to convey complex technical information in an easily understood fashion

3

Leadership           

Demonstrates the ability to engage with, motivate and encourage team members in the achievement of results, through initiative and taking responsibility

3

Service focus

Display customer service ethic both internally and externally.

3