Data Capturer (12 months contract)

Data Capturer (12 months contract)Our government client based in Springfield, Durban has an opportunity for enry level Data Capturers on a 12 months contract. 

Responsibilities

1. Provide registry counter services

• Attend to clients
• Handle telephonic and other enquiries received
• Receive and register hand delivered mail/files

2. Handle incoming and outgoing correspondence

• Receive all mail
• Sort, register and dispatch mail
• Distribute notices on registry issues

3. Render an effective filing and record management service

• Opening and closing files according to record classification system
• Filing/storage, tracing (electronically and manually) and retrieval of documents and files

• Complete index cards for all files

4. Operate office machines in relation to the registry function

• Open and maintain franking machine register
• Frank post, record money and update register on a daily basis
• Undertake spot checks on posts to ensure no private post is included
• Lock post in postbag for messengers to deliver to post office
• Open and maintain remittance register
• Record all valuable articles as prescribed in the remittance register
• Hand delivers and signs over remittances to finance
• Send wrong remittances back to sender via registered post and record reference number of letters franked
• Keep daily record of amount of letters franked

5. Observe Processes of maintaining documents

• Electronic scanning-scanning of files
• Checking, auditing, capturing and finalisation of enrolment forms, Academic services, corporate services, Finance and SCM forms/documents.
• Sort and package files for archives and distribution
• Compile list of documents to be archived and submit to the supervisor
• Keep records of archived documents

EDUCATION AND TRAINING

• N6 qualification in business studies (HR, public admin, finance, management assistance) or 
• National Diploma in office management, public Admin or accounting