SUMMARY:
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POSITION INFO:
Position: Bookkeeper / Accounts Clerk
About the Role
The Bookkeeper / Accounts Clerk will manage financial administration, bookkeeping up to Trial Balance, stock and spares control, vehicle admin, and daily operational reporting. This role requires strong attention to detail, accuracy, and the ability to work independently in a busy environment.
Key Responsibilities
Bookkeeping & Financial Reporting
- Full bookkeeping function up to Trial Balance.
- Prepare and review Profit & Loss statements and support month-end reporting.
- Maintain accurate records of creditors accounts and ensure all invoices are submitted for payment on time.
- Process debtors invoicing, statements, and collections.
- Perform daily, weekly, and monthly reconciliations (bank, cashbook, petty cash, stock).
- Maintain general ledger, journals, and financial documentation.
- Assist with year-end audits and liaise with accountants.
Payroll Support & Timekeeping
- Ensure all employee timesheets are completed accurately.
- Calculate monthly hours and provide payroll input for wages/salaries.
- Check the vehicle/employee tracker daily to ensure correct routes were followed and reconcile discrepancies.
- Record, track, and report any operational irregularities.
Inventory, Stock & Spares Administration
- Ensure technicians carry correct spares and reconcile stock usage.
- Maintain and balance stock sheets daily, weekly, and monthly.
- Capture stock movements and assist with ordering and supplier communication.
- Record and check meter readings daily or as required.
- Oversee spares related to jukebox and equipment operations.
Vehicle & Fleet Administration
- Perform regular vehicle inspections and record the condition of each vehicle.
- Ensure vehicles are equipped with required spares and tools.
- Book vehicles for servicing at approved vendors on time and maintain service schedules.
Cash-Up & Operational Reporting
- Perform and verify daily cash-ups from machines or field operations.
- Capture and reconcile daily revenue reports.
- Investigate variances and report concerns immediately.
- Keep all Excel spreadsheets up to date, including cash-ups, stock, meter readings, and route tracking.
General Administration
- Maintain organised filing systems (digital and physical).
- Handle supplier and customer queries.
- Support management with reporting and administrative tasks.
Requirements
- Proven experience as a Bookkeeper / Accounts Clerk (Trial Balance level).
- Strong P&L understanding and financial reporting capability.
- Experience with creditors, debtors, reconciliations, and stock control.
- Strong Excel skills (formulas, recon sheets, daily logs).
- Experience with fleet/vehicle tracking systems beneficial.
- Ability to work independently and prioritise multiple daily responsibilities.
- High level of accuracy and attention to detail.
I look forward to hearing from you
