Custom Procurement Specialist

SUMMARY:
Custom Procurement Specialist

POSITION INFO:

Our client, a comprehensive animal agribusiness is on the hunt for a dynamic Customer Procurement Specialist to join their team .

PROCUREMENT:

Local and International procurement of various products as per client’s request
Sourcing items of the best quality at the best negotiated rates possible.
Ensuring that client needs, and expectations are met in time.
Ensuring accuracy of the products procured as per the client’s need.
Partner with key suppliers.
Receive and process supplier credit applications for key suppliers when needed.
Ensure that Pastel is kept up to date on supplier details.
Accuracy to details on supplier invoices prior to submitting to finance department.
Expedite orders throughout the supply chain and keep client informed.
Submit supplier reject claims quickly and effectively.
Ensure all purchases are processed in pastel accurately.
Obtain COAs for products when necessary.
Book loading slots Suppliers.
Manage COD purchased and payment cycles with client’s expectations.

SALES:

Promoting sales with both new and existing clients.
Ensure monthly reports are send to management (Transactional Listings)
Ensure accuracy when processing proforma/commercial invoices.
Liaise with clients clearing agents
Ensure permits/licenses/ITAC/LA is in order before commencing with logistics
Determine if SGS, BV, Intertek inspections are required.
Obtain delivery confirmation from clients.
Attend to and settle queries / shortages timeously.
Send weekly updates to Logistics for planned shipments.
Follow up on potential new requirements periodically with all clients.
Send Freight Rate Requests to Logistics with full details on product and customer.
Travel to new and existing clients.

LOGISTICS

Controlling export logistics for shipments, via airfreight, road freight and sea freigh
Preparing freight document
Liaising with State Veterinarians for inspections and health certificates when applicable
Maintaining files of all logistical /transactional data managed by the employee that is accurately
maintained in a system clearly discernible to any other member of staff that may require
historical information about a given transaction.
Scheduling Intertek, SGS etc inspections when and where required.
Negotiating freight rates with preferred transporters
Consolidating goods for shipment, including domestic movements
Coordinating upliftment of product
Working with and taking instruction from work colleges /sales agents /buyers to facilitate the
 logistics process.
Maybe involved with controlling import logistics for shipments via sea freight.
Liaising with freight forwarders, suppliers, and warehouse to ensure product movements
 progress smoothly and timely.
Liaising with state veterinary officials for import permits, health certificates, and/or goods
 in transit permits.
Compiling accurate costings of imported products for the sales agents
Complete SADC certificates, Form 18s and other export documentation for shipments.
Book loading slots with the warehouse.
ADDITIONAL

Assist in stock control and reconciliation of stocks.
Assist and offer input on SOPs.
Add value in whatever aspect of the business you can contribute too.
Reconciling Freight invoices against invoices goods were shipped on.
Must be prepared to work longer hours when necessary.
Excellent communication skills, both verbal and written, with suppliers and customers.
Some marketing responsibilities may be included.
All work-related written correspondence must be professionally presented and in grammatically correct English.

KEY SKILLS

The ability to Multi-Task is a must.
Attention to detail with regards is absolutely essential in the documentation, record keeping
and stock management aspects of the role.
The above list is not exclusive, you may be given additional duties from time to time.

NB! This job is now closed. You can apply for other jobs by uploading your CV.