Creditors/Debtors Clerk

Recruiter:

Full Circle Selection

Job Ref:

FC28

Date posted:

Wednesday, February 9, 2022

Location:

Johannesburg, South Africa

SUMMARY:
Creditors/Debtors Clerk

JOB DESCRIPTION:

Scan and Process all invoices and general expense files for Creditors/Debtors on Xero.
Prepare monthly payments
Receive Daily Paperwork from the stores and file after taking out necessary documentation.
Checking credit card slips from all stores, matching slips to the Terminal Settlement Transaction Slip and notifying the store if any slips are missing.
Complete Petty Cash on a monthly basis
- Sort all slips received from the stores
- Capture slips per store on the Petty Cash Excel spreadsheet
- Capture the Petty cash per store on Xero
- Scan all Petty Cash Slips and attached to Xero
- Check if any of the stores are over budget
Capture all credit cards on a monthly basis
- Sort all credit card slips received
- Match the slips to the transaction that went off the credit card and follow up on missing slips
- Update the credit card excel spreadsheet
- Capture the credit cards on Xero
- Scan and attach all slips to Xero
Capture Operations Managers Monthly Expenses.
Complete company fuel by receiving all fuel slips and comparing to ELM statement and processing on Xero.
Create commercial invoices as needed by Online and Imports.
Wholesale Invoicing
- Receive quotation from Wholesaler and confirm pricing with Finance Manager
- Create invoice as per confirmed quotation and capture on Xero
- Create sales invoice on prosoft and receive delivery note from Warehouse
- Follow up on proof of payment and ensure payments are allocated correctly
Intercompany Invoicing
- Receive the signed IBT Summary sheet from Bookkeeper
- Pull the cost from Prosoft and invoice out per company
Combined summary sheet completed at the end of the month to reflect all intercompany invoices done throughout the month.
Check RCS charges.
Check credit note refunds.
Complete a wholesale report for Wholesaler monthly consisting of all invoices for the month.
Update the creditors/debtors report with all invoice data as well as payment amounts and send it to Finance Manager and imports at the end of the month.
Update excel fuel report with fuel spend expenses for Director on a monthly basis.
Do filing and archiving.
Scan all outstanding supplier invoices monthly and attach to Xero.
Scan all outstanding historical documents and attach to Xero.
Ad-hoc admin duties as instructed.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Creditors/Debtors Clerk

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