SUMMARY:
To manage and maintain the integrity of the accounts payable function by performing complex reconciliations, resolving high-level vendor queries, and ensuring accurate reporting. This role serves as the technical lead within the creditors team, supporting both local and foreign accounts with analytical oversight and process improvements aligned with internal policies and timelines.

POSITION INFO:

Key Responsibilities

Reconciliation & Analysis

• Perform complex vendor account reconciliations (local and foreign).
• Investigate, resolve, and document reconciling items and aged queries.
• Manage and reconcile vendor contracts and settlements.
• Prepare consumption reports and update pricing on SAP.
• Oversee clearing of GR/IR accounts and ensure timely matching of goods receipts to invoices.
• Generate monthly reconciliation tracking schedules.

Processing & Reporting

• Review and capture non-standard expenses (e.g., debit orders, credit card statements, rentals, fuel).
• Manage and process one-time vendor transactions; ensure timely clearing of open items.
• Generate and submit periodic reports, including vendor aging reports and recon dashboards.

Vendor & Stakeholder Engagement

• Act as escalation point for complex vendor queries and payment issues.
• Liaise with internal departments (procurement, receiving, operations) to resolve discrepancies.
• Validate documentation for audit readiness and support vendor onboarding.

Compliance & Controls

• Ensure adherence to financial policies, controls, and audit requirements.
• Maintain accurate vendor master data in SAP.
• Identify and implement process improvements for efficiency gains.

Key Interfaces

Key Competencies

Behavioural Attributes

• Strong analytical and problem-solving skills
• Deadline-driven and highly organised
• Ability to work independently
• High attention to detail and accuracy
• Strong communication and conflict resolution skills
• Collaborative team player

Functional Skills

• In-depth understanding of accounts payable processes
• Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)
• Ability to interpret contracts and manage settlements
• Solid reporting and documentation skills

Qualifications & Experience

• Diploma in Accounting/Bookkeeping or equivalent
• Previous SAP experience advantageous
• Minimum 5 years’ experience in accounts payable, with at least 2 years in complex reconciliations