Creditors Clerk (This is a Temp to Perm Role)

• Minimum Matric GR 12 / Matric with Mathematics as a subject 

Bookkeeping Diploma is preferable, (Please attach all relevant qualifications)

• Minimum of +5 years’ experience as a creditors clerk/financial clerk or a similar role in a medium to large organisation
• Knowledge and experience working on Accpac will be a distinct advantage
• In depth knowledge of the creditors control function and sound knowledge of principles of bookkeeping
• In depth understanding of populating and maintaining a creditors administration system
• Excellent ability to work with, analyse, interpret and report on figures and numbers
• Focussed on details, ensuring accuracy and good time management skills
• Highly responsible, reliable and ethical
• Able to show initiative and practice discretion
• Expected to perform effectively without constant supervision
• Ability to work cohesively as part of a team
• Deadline driven mentality
• Strong organisation skills and interpersonal skills
• Ability to efficiently deal with creditor reconciliations and raise queries and resolve discrepancies amicably
• Ability to perform manual reconciliations of creditors accounts and reconcile monthly statements manually
• Ability to build and maintain a positive relationship with all stakeholders
• Proficient on MS Office and company related software systems

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, description and price
• Ensure requisitions, purchase orders and invoices are properly authorised and are in accordance with the appropriate levels of authority
• Ensure invoices related to contracts agree to the contract and invoices are properly authorised and in accordance with the appropriate levels of authority
• Ensure the correct general ledger account and vendor account is utilised when processing invoices in the Accounts Payable module
• Ensure that the correct VAT is applied to invoices
• Ensure accounts payable batches are posted daily and accurately
• Preparation and submission of creditors reconciliation’s (weekly and monthly meeting strict deadline dates)
• Timeous payment of Vendors
• Continuous follow up on all accounts payable queries
• Forward remittance advices and payment Recon to suppliers after completion of payment run
• Prepare monthly analysis of the creditors queries
• Ensure audit deliverables are maintained according to the standard required by the auditors
• Follow up/discuss/make payment on all overdue accounts/ outstanding amounts as per payment terms either in writing, via email or telephonically
• Follow up with obtaining valid invoices consistently
• Accurately prepare monthly reconciliations of creditors accounts statements against the creditors ledger
• Manage relationships effectively with relevant stakeholders
• Raise/attend to all enquiries with suppliers/ raised by supplier and resolve all queries in an amicable manner and follow up on any unresolved issues as and when required to ensure a professional, effective and efficient image is portrayed
• Ensure and maintain a proper filing system to ensure efficient storage and access to departmental information according to sound administration/accounting practice
• Assist in all other reasonable delegated  tasks related to the position and the smooth operation of the business as and when required
• Live up to Phumelela’s professional standards and Values.