Creditors Clerk

Vacancy:  CREDITORS CLERK

My client, a giant in the construction retail industry is looking for a dedicated, passionate, and driven individual that can contribute to the finance team by providing core administrative support.

IMPORTANT:

• Extensive experience in imports required.
• Experienced in being part of a team releasing payments in excess of R40m per month.
• Minimum 5 years experience in a similar role.

QUALIFICATION REQUIREMENTS:

• Grade 12 (matric)
• Minimum 5 years experience in a similar role as creditors clerk, or in a financial accounting environment.
• Extensive experience with imports.
• Advantageous:  Bachelor’s Degree (3 years) In Financial Accounting or Business Management related field of study.

KNOWLEDGE AND EXPERIENCE:

• At least 5 years of experience in an accounting environment with specific experience in Creditors and Imports.
• Previous SAP exposure (Best reconciliations, GR/IR etc)
• Computer Literacy (MS Office Suite)
• Good communication skills (both verbal and written)
• Excellent time management skills and ability to prioritize a demanding workload.

COMPETENCIES – Self:

• Someone that takes initiative.
• Living the Company Values to stay on course toward stated objectives and ensuring a culture of passion and performance.
• Honesty and Integrity
• Mutual respect, trust and dignity
• Openness and Transparency
• Participation, co-operation and teamwork
• Performance and Accountability
• Passion and Commitment.

COMPETENCIES – Work:

• Passionate and proud about their quality of work.
• Ability to work under pressure.
• Strong work ethic.
• Time and work management skills.
• Ability to work well with others in the finance team.

DUTIES:

• Processing daily of supplier invoices, to the correct accounts and with correct descriptions of references where applicable.
• Preparing monthly and weekly supplier reconciliations for suppliers.
• Ensure that all reconciling items are cleared timeously.
• Notify suppliers of payments and remittances.
• Comply with any supplier-specific requirements.
• Compile a monthly report of all queries from suppliers.
• Responsible for maintaining and ensuring accuracy regarding the creditor’s ledger.
• Responsible to maintain the GR/IR accounts.
• All interactions with suppliers acted out and work in line with the company’s vision, mission, and values.
• Liaising with departments/suppliers, where necessary regarding reconciling items such as, but not limited to (i.e., supplier statements, supplier invoices, supplier discounts, credit notes).
• Ensuring that supplier invoices have been properly authorized through approved purchase orders, valid suppliers, etc.
• Written backup information electronically stored on the Finance drive or in hard copy.
• Supplier Audit files are initiated, updated, and maintained.
• Accurate Vendor approvals processed – Head office Finance required to authorize vendor application before loading on SAP.
• Ensure that accurate and complete accruals have been raised for all invoices not accounted for at month-end.
• Preparing and maintaining of foreign future payment schedule.

RESPONSIBILITIES:

• Will be in charge of data entry, validation, and processing of various types of invoices (local and foreign).
• Keeps track of the status of all transactions taking place with the company and external vendors and contractors.
• Ensure compliance with exchange control for foreign payments.
• Ensures that the accounts payable and the company’s financial obligations are met efficiently.
• Liaise with Clearing agents regarding customers and duties, bill of Landing, etc.
• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
• Capturing and allocating where necessary the payments from the bank statements.
• Dealing with telephonic queries.
• Ensure effective administration.
• Handling all internal and external requests and queries, as well as the escalation of unresolved queries to the Supervisor for further action.
• Obtaining the relevant authorization for any pricing claims before processing credit notes.
• Processing and preparing daily sundry payments.
• Processing and preparing of payroll payments received from HR.
• Vendor master data – opening of vendor accounts only once all relative documentation has been received from the vendor.  This includes obtaining the vendor''s BBBEE certificate or affidavit.
• Any other accounting related tasks as the manager find fit