Creditor’s Clerk

SUMMARY:
The Creditor’s Clerk will be responsible for processing of payments to ensure timely and accurate bookkeeping.

POSITION INFO:

CREDITOR’S CLERK (TEMP VACANCY)

Area: Roodepoort

Package: R20 000 P/M

Job Purpose: The Creditor’s Clerk will be responsible for processing of payments to ensure timely and accurate bookkeeping.

Qualifications and Experience

Grade 12 with relevant tertiary qualification in Accounting

Good communication skills are required.

Attention to detail

3 + years’ experience in accounts payable environment.

Syspro experience

Computer literate, Basic Microsoft office (including excel at intermediate level)

Responsibilities

Invoicing

o Match invoices to appropriate purchase orders

o Ensure suppliers invoices are SARS compliant

o Use SYSPRO for capturing of invoices

o Ensure the correct supplier is paid with the correct amount

Administration

o Master data maintenance will be required on a continuous basis

o Requisition form, credit applications with supporting documentation is required before Onboarding a supplier

o Scan proof of payments and remittance once payment has been executed

o Ensure housekeeping is done and filing of documentation is kept up to date

o Process EFT requisition

Reconciling, reporting and analysis

o Reconciliation for suppliers’ statement to AP Ledger

o Reconciliation of supplier accounts is crucial to the on – going monitoring of documents to be paid

Ensure accurate allocation of transactions, including account payments as incorrect allocation could lead to misleading information being provided to management, which could then adversely affect decision making

o Ensure payments are done in accordance with payment terms

o Receive, reconcile and control production of monthly supplier invoices and reports from computer system and verify the status of the accounts

Liaising

o Establish and maintain sound relationships with suppliers to facilitate the smooth management of the account

o Communicates frequently with staff and suppliers both verbally and in writing on matters relating to accounts payable transactions

o Act as a liaison between departments and suppliers

o Follow up with departments for understanding orders

o Follow up with suppliers for outstanding invoices

o Resolve all queries

Compliance

o Accurate and timeous processing of invoices in compliance with SARS regulations and in accordance with the company Policy & Procedures

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