Creditors Clerk (5 month fixed term contract)

Location: CapeTown, South Africa
Salary: R18 000,00 - R19 000,00 per mont
Recruiter: The Link Recruitment
Job Ref: CCC909
Summary: Excellent opportunity for experienced Creditors Clerk



Job Description

Minimum requirements:

Grade 12

Tertiary financial qualification

Minimum 3 years experience as a Creditors Clerk

Main duties:


Capture supplier invoices and credit notes on system to the correct GL code (straight-posted invoices)

Ensure invoices are approved by heads of department before payment

Submit invoices to Finance Clerks and Stock Receipt Clerks and follow up on processing (PO process invoices)

Submit invoices to Assistant Accountant for travel and other prepayment balance sheet recons

Follow up on pro-forma invoices and quotes for tax invoices, after pre-payment was made

Ensure that a complete invoice document pack is saved on Papertrail (PO, GRN, authorisation and invoice)

Prepare and process supplier debit notes for stock returns (applicable to stock suppliers)

Ensure supplier refunds are processed and monitor local clearing GL code

Review recons in team rotational review

Complete remittance for supplier payment

Ensure new supplier forms are completed internally. Complete credit applications and obtain authorisation from Finance Executive

Ensure new suppliers BEE certificates are obtained

Set up new suppliers on system and Papertrail, and load new beneficiary on banking system and submit for approval

Maintain up to date supplier details

Correspond with suppliers and resolve all outstanding queries timeously

Send emails / letters to suppliers to resolve queries or to inform suppliers of new processes

Weekly & Monthly

Support other departments by assisting with queries and providing invoices, as requested, with necessary supporting documents

Obtain and process credit card invoices, and submit list of invoices to Senior Bookkeeper for remittance processing (credit card suppliers)

Monitor GRNs and ensure invoices are matched timeously, and back-posted to correct period, if required

Maintain age analysis and scorecard to report on in weekly creditors invocom

Obtain valid BEE certificates monthly and monitor reports in outstanding certificates

Obtain pro forma supplier statements and follow up with supplier on outstanding invoices

Obtain suppliers statements and prepare weekly or monthly recon, depending on payment terms

Ensure that a complete recon pack is saved on Papertrail (Invoices, supplier statement, recon and remittance)

Load weekly and monthly supplier payments on banking system

Submit POP and remittances to suppliers

Prepare Flash and final accruals schedule of all outstanding invoices and POs and provide estimates, where necessary

Accurate filing of all documentatin, and archiving of old records and upkeep of archive storage container (Refers to remaining physical documents)

Salary: R18 000,00 per month

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