Credit Supervisor

SUMMARY:
Our client a well established manufacturing and FMCG specialist
based in Durban SA requires a Dynamic Credit Supervisor to join the team.

POSITION INFO:

Role: Credit Supervisor 

Location: Durban SA

Purpose of the Role:

Manage the day-to-day portfolio that has been assigned to you by maximising cash flow, minimising risk and ensuring that you adhere to the business processes and reporting and is 100% in accordance with the group data, cash sales and accounts receivables policy of the company.

Role and Responsibilities:

The nature and scope of the job is defined in the group accounts receivables policy, the cash sales policy and the group data policy to which there will be 100% compliance where best practice is met using the checklist.  Working on projects to readdress non-conformance with the defined business processes ensuring that there is continuous improvement is mandatory.
It is within the scope of the job as a senior to guide and mentor other people in the team to improve job knowledge and adherence to processes.

Qualification:

• Grade 12, Matric or NQF4 equivalent qualification
• Min 4 years supervisory experience.
• Credit Management  / Finance related degree.
• Must have a clear criminal record.

• Must have exception communication skills.
• Good interpersonal skills and the ability to interact with all levels.
• Ability to work under pressure and meet deadlines, multi-task and prioritize.
• Attention to details: strong focus on accuracy and detail when handling financial records.
• Hight level of integrity and confidentiality.
• Strong problem-solving skills.

• Maintaining of all allocated debtor accounts
• Ensuring statements are prepared and sent timeously within specified deadlines whilst adhering to customer requirements
• Accurate preparation and processing of all documents to be captured. This will include, all payment/remittance advice allocations, rebates, pricing, stock, co-op, settlement discount credit notes, transfer journals, maintaining customer master data (amendments, opening of new accounts, stop supply/placing accounts on hold, credit limit adjustments)
• Communicating with customers for payments, outstanding queries & requests.
• Liaising with other departments in resolving queries
• Accurate month end reporting of debtor’s book
• Prepare debtors reconciliations

• Download CSV files. Compile email advising management & AR Team of incoming deposits.
• Populate the daily bank workbook whereby receipts are being issued from. This must be monitored to ensure all deposits are identified and receipted. Receipt numbers & Debtors account numbers and ageing are updated.
• Actuals vs Forecast Report: Compiled and emailed out daily to Executive Director.
• All PDF ABSA and Standard Bank Statements saved onto the G-Drive.

• All Aged Analysis with comments to be sent twice a month to GFM and Executive on 2nd working day and 15th of  the month.
• Age Analysis to be shared on G drive with comments on overdue accounts on the 2nd working
• day.
• Age Analysis to be saved on G drive named 15th Comments
• Ensure that comments are updated before sharing with the GFM on 15th of the month.
• Late payments must be escalated to the line manager immediately and work with the KAM’s to  
• Assist with payment.
• Credit notes requests and approvals must be resolved with the relevant personnel.

• Approvals are done as and when its needed daily- report to be obtained from CGIC.
• Liaise with the relevant personnel for approval and conduct investigations when necessary.
• Special circumstances apply when overridden Group Executive Sales and Export to approve even though overdue.
• Accruals for the company to be completed and forwarded to GFM by 5th working day.
• Lion Match Settlement to be completed and forwarded to GFM by 5th working day.

• Construction of the Excel Workbook for daily reporting
• Aged Analysis pulled and populated into the AR Report
• Banking recorded (Daily)
• Compile Cashflow report and share with Finance Executive and GFM on 5th working day
• Update Cashflow report on an ongoing basis
• Action needed to resolve outstanding balance endorsed.

• Excel Statements are structured and sent to the respective debtors
• Customer statements are uploaded via the various portals as required
• PDF Statements are sent for the required debtors

• Aged Analysis drawn with comments and sent to GFM’s
• House Keeping Journals done daily
• Copy invoice shared as required
• Copy statement shared as required
• Investigation & Resolution of billing queries shared as required
• Debtors’ reconciliation to be done by the 15th of the month
• Assist with the automation of reports
• Cash forecast – Compile CF and save on G drive
• Rebate to be processed before month end after deduction

NB! This job is now closed. You can apply for other jobs by uploading your CV.