Conveyancer

Minimum requirements:

• All banks (FNB, ABSA, STD BANK, NEDBANK), Mortgage originators – exposure to more than one would be highly beneficial
• Excellent written and oral communication skills (client correspondence – taking initiative, problem solving)
• Management experience
• Legal qualification, passed the Conveyancing exam
• Lexis Sign, Lexis Convey Software and Webconvey
• 5+ years home loan experience
• Working Hours: Monday–Friday, 08:00 – 16:30

Duties will include but is not limited to:

• Focus on all aspects of a comprehensive conveyancing practice, with the main focus on bond registrations and in particular the management of the different milestones in respect of bond registrations, consulting with parties to transactions, execution of deeds and driving all transactions to successful conclusion
• Acknowledging and accepting all the banks bond instructions received via Lexis and Webconvey and attending to the fair allocation thereof to the paralegals
• Setting of ERD’s, classification and contacting client via Lexis upon receipt of all bond registration instructions and all amendments from all the banks
• Liaising with bond originators, clients, bank employees/ ALO’s, and transferring attorneys in respect of bond instructions, processes, fees, timelines, escalations etc
• Liaising with ALO’s from all banks in respect of bond matters and bond procedures
• Ensuring successful bond registrations and overseeing that all bonds are being attending to correctly as per the banks service level agreements
• Attending to internal reports and feedback from all the banks to the Paralegals
• Monitoring and executing Weekly WIP reports to ensure compliance
• Ensuring bond department is compliant with all the banks and ensuring that the correct procedures are being followed as per the bank’s circulars and bulletins – amending bond processes to fit
• Prepping of deeds for lodgement in Deeds office– checking conditions and legal requirements etc
• Assisting with Preps and Registration updates to the bank as and when necessary
• Ensuring financial aspects of transactions are in order prior to registration
• Ensuring and overseeing reports are sent out to clients and bond originators weekly
• Signing off certain bank agreements, consents, conveyancer’s certificates, guarantees etc
• Signing off compliance packs to be sent to the bank
• Pipeline management and assisting paralegals get rid of old bond matters in pipeline
• Providing quotations and attending to fee complaints and explanations thereof as and when needed
• Attending to the conveyancing aspects of bond transactions as Conveyancer
• Checking of bond documents prior to signature by clients for all the banks
• Checking documents after signature with clients before bond matters are being submitted to the bank for approval
• Checking guarantees to be issued to Transferring attorneys
• Checking and quality control over all documents drawn by paralegals for all banks
• Overseeing work performed by paralegals in processing of transactions and guiding and supporting them as required and providing legal expertise
• Reporting to clients as and when required and as determined from time to time
• Ensuring all title deeds and bonds (security documents) are returned to the banks after registration and monitoring this process
• Ensuring candidate attorneys are attending to signings with clients and obtain feedback in this regard on a weekly basis – assisting with complex deals
• Assessment of bond staff – paralegals and candidate attorneys
• Attending to certain training of candidate attorneys in respect to bond process and signings
• Attending to training of internal departments in respect of bond processes
• Assessment of files of paralegals and assessment of candidate attorneys in respect of client signings
• Attending to certain client bond signings – VIP clients when necessary
• Solving problems encountered in transactions as and when required
• Attending all bank meetings as and when required
• Attending internal meeting as and when required
• Conducting Bi-weekly meetings with bond staff (internal meetings)
• Approving leave/ petrol claims and certain HR functions etc and pipeline management when paralegals are on leave / sick leave

Please note:  Only shortlisted candidates will be contacted