Contracts Administrator

SUMMARY:
My client based in PE (Materials Handling Equipment) is urgently searching for a contracts administrator to ensure achievement and collection of excess hours sales target by promoting a customer oriented service and to implement and uphold actions in line with company strategic vision.

POSITION INFO:

Min Requirements

• Grade 12 / Matric
• Certificate in sales/marketing/finance
• Advanced / Expert Computer literacy in MS Outlook, Word and Excel
• + - 3 Years’ experience in Equipment / Motor industry
• Drivers licence

Duties and Responsibilities

• Obtain all hour meter readings via email, telephone call, customer visits for verification of excess hours.
• Prepare quotations and obtain PO.
• Invoicing within 3 working days (ensuring that jobs are opened and closed as per company standards, accurate and timeous) and submitting to customers.
• Facilitating customer calls, complaints and queries; ensure it is followed through and communicate process / result to customers.
• Compile monthly report by analyzing profit and loss for UIO EC.
• Extract Loss making contracts and EOT, Identify high hour machines and review contracts and escalate to sales and rental.
• Reporting on monthly excess hours billed per branch.
• Ensuring that the team achieves predetermined targets.
• Excellent work ethic – honest, reliable, hardworking, dedicated, takes pride in work carried out.
• Dedication to service excellence in every aspect of work carried out strong focus on internal and external customer service.
• Ability to take customers through the excess hours process must have the experience and skill to structure and present solutions at all levels in an organisation ability to sell to senior decision makers with confidence and authority – ability to manage an account on all levels.
• Foster and maintain dedication to service excellence in every aspect of work carried out; ensure timeous feedback / communication to customers.
• Ability to negotiate on a win-win basis in a spirit of co-operation and collaboration.
• Strong financial / numerical ability.
• Proven entrepreneurial skills (adding value by doing business smartly and efficiently) and development, communication and implementation of excess hours collection strategies.
• Strong decision-making skills and ability to use initiative and assume responsibility.
• Highly developed prioritising and multi-tasking skills; must be proactive with a strong sense of urgency; problem solving and decision-making skills; must be able to function effectively under pressure.
• Must be a team player with the ability to contribute to a positive team environment, to contribute to building common ownership of commitment to group goals, shared vision and problem-solving must be committed to building relationships within all levels of our organisation.
• Ability to grasp and interpret goals and vision and to communicate it / implement strategies effectively with evident improvement.
• Excellent organizational / administrative / group dynamics facilitation and interpersonal skills, strong written and verbal communication skills – ability to relate to and be accepted by people.
• Ability to adapt to and accept change, new ideas, new challenges.
• Proficient in MS Outlook, Word, Excel and PowerPoint
• Providing scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by department manager and / or product support engineer / foreman.
• Resolve debtors queries on excess hours and follow through until resolved.
• General administrative duties (emailing, filing, reports, etc.)

NB! This job is now closed. You can apply for other jobs by uploading your CV.