Contractors Clerk

SUMMARY:
We are currently recruiting for a Contractors Clerk in Midrand

POSITION INFO:
JOB PURPOSE
Contracts Administration/Clerk administers, verifies contracts and associated paperwork to prepare a complete contract package. Maintains and retrieves contract documents and ensures compliance with company policy as well as relative organizational regulations. May also be required to do any ad-hoc function in relation to the contracts departments.
DUTIES/TASKS
Load contracts
Proof read the contract and correct errors
Ensure accuracy of the contracts (terms of rates for the different models)
Send contracts for checking
Re-instate the client contract and back-bill
Final billing on collected and or cancelled contracts and or swopped machines
Create serial records
Deal with contract queries and follow up on them
Edit contract according to clients’ needs and based on approval Editing of rates based on approval received by executives  Calculate Cross-Fundings/Shortfalls
Recons of past billings, escalation calculations
Calculate settlements based on the period.
Check arrears on the billing system
Print all arrears filing for auditing purpose
Familiarise yourself with the contract clauses
Get documents signed by management
Create invoices for the relevant entity
Cancellation of contracts / terminations of machines
Credit invoices outside billing period
Monitor back-to-back agreements where additional machines are installed and verify against customer schedule
Overseeing day to day ad-hoc administration as required.
ESSENTIAL REQUIREMENTS OF THE POST
Minimum educational, qualifications and experience that are required to perform the job competently.
Matric / Grade 12
1-3 years- experience in an administration role
Excellent written and verbal communication skills
Strong problem-solving abilities
Intermediate excel skills
Strong Computer Skills-Microsoft Excel and Word skills
Ability to multi-task and achieve set goals and targets
Excellent client interaction and customer care skills
Attention to detail and accuracy
Ability to build customer relationships (know your client)
Work effectively in a team and independently
Analytical and Numerical skills
Communication skills
Administration skills
Telephone etiquette

NB! This job is now closed. You can apply for other jobs by uploading your CV.