Compensation & Benefits Coordinator

SUMMARY:
Implement all engagements, increases, promotions, transfers and terminations.

POSITION INFO:

Compensation and Benefits Coordinator

Woodmead

1. 1.         MAIN PURPOSE OF THE JOB

The successful incumbent will be required to effect and control all aspects of Compensation & Benefits.

1. 2.         RESPONISIBILITIES

•              Payroll/General

• Implement all engagements, increases, promotions, transfers and terminations.
• Monthly capturing of variable earnings and deductions.
• Implementation of all loans, advances, garnishees and leave encashments.
• Maintenance of all employee information on Payroll system.
• Monthly notice to all divisions of Payroll closing dates for each period with attached Templates.
• Request and capture monthly expense claims from Financial department for processing.
• Discharged terminated employees from provident fund and medical on the payroll system and with all service providers.
• Preparation of provident withdrawals forms and send it to the service provider.
• Preparation of medical aid forms for new employees and send to the medical aid provider.
• Monitor activities of HR/Payroll Assistant/s and ensure adherence to deadlines and payment due dates.
• Complete UI19 and salary schedules for termination and maternity leave.
• Apply for UIF Certificate of Compliance for legal entities
• Handle all Payroll related queries from Managers and/or employees.
• Perform any other reasonable tasks as assigned by direct line manager.

• Month end
• Prepare and distribute CTC and Overtime hours report before and after payroll is finalized
• Print and distribute payslips on a monthly basis.
• Prepare and distribute leave report to Managers
• Reconciliation of nett pay on system to bank statement.
• Reconciliation of all control accounts/Journals to payroll system.
• Quarterly statistics reports as required by government.
• Payment of Workmen’s Compensation requirements.
• Submit COIDA claim forms electronically
• Create payment requisitions for 3^rd party and outside the payroll system payments
• Assistance with journals and leave provision reports when necessary
• Provide information and reconciliations to Auditors as required. Adhere to all quality and safety requirements of the SGS management system.
• Adhere to all quality and safety requirements of the SGS management system.
• Adhere to segregation of duties policies and procedures.
• Perform any other reasonable tasks as assigned by direct line manager.

1. 3.         SPECIFIC AUTHORITIES

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
•              Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
•              Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

1. 4.         QUALIFICATIONS

4.1                    Education

• Matric
• Relevant Financial or HR tertiary qualification advantageous
• Advanced computer literacy
• Good communication skills

4.2                                 Experience

• Preferably work experience with Payspace
• Must have worked on a payroll size of approximately 1300 employees
• Good working knowledge of Word and Excel – VLOOKUP’s and Pivot tables experience essential

4.3                    Competencies

• Must be able to work independently
• High attention to detail and accuracy in completing tasks

Must be able to work in a highly pressurized environment

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