SUMMARY:
COMMUNITY SCHEME COORDINATOR
Somerset West: My client, a leading property management company, is looking for a driven and organised individual to join their team as a Community Scheme Coordinator. This role is perfect for someone who enjoys administration, people interaction and property operations. It offers training, exposure to both sectional title and HOA environments, and a clear pathway for career advancement into full Portfolio Management.
POSITION INFO:
(Entry-Level to Portfolio Manager Pathway)
Purpose of the Role:Â The Community Scheme Coordinator supports day-to-day administration, financial oversight and governance compliance of sectional title schemes and homeownersâ associations The role provides training in community scheme management and is ideal for candidates developing a career in property management community governance or estate administration
Key responsibilities include but are not limited to
- Preparing and circulating notices agendas and minutes for trustee and general meetings
- Maintaining scheme records owner registers and filing systems
- Supporting compliance with relevant legislation and management rules
- Liaising with trustees, owners and residents on routine administrative matters
- Compiling and distributing annual reports insurance schedules and trustee packs
- Supporting preparation of annual budgets levy schedules and financial reports
- Issuing levy statements and assisting with arrears monitoring and collections
- Reconciling supplier invoices and payment requisitions for approval
- Assisting with financial queries from owners or trustees
- Logging and tracking maintenance requests
- Obtaining quotations and liaising with contractors and service providers
- Maintaining maintenance schedules and records for the 10-year Maintenance Repair and Replacement Plan
- Conducting or participating in routine site inspections and reporting findings
- Serving as a primary contact point for routine owner and tenant queries
- Preparing correspondence and following up on action items from trustee meetings
- Maintaining professional communication between managing agent trustees and service providers
- Assisting with managing rule compliance and issuing notices when required
- Maintaining confidentiality and integrity in handling scheme information
- Upholding the standards of relevant regulatory bodies
- Committing to continuous learning and development in sectional title management
Criteria- Matric is essential
- Tertiary qualification or certificate in Property Management | Real Estate Business Administration or equivalent is advantageous
- Knowledge or exposure to community schemes property management or estate administration is preferred
- Proficiency in MS Office and comfort with online management platforms
- Valid driverâs licence and reliable transport is essential
- Excellent people | customer service skills
- Strong administrative and organisational skills
- Excellent written and verbal communication - proficiency in both English and Afrikaans
- Attention to detail and accuracy in recordkeeping
- Ability to prioritise tasks and meet deadlines
- Professional service-oriented attitude with strong interpersonal skills and eagerness to learn and grow within the property management sector
Career ProgressionSuccessful candidates will have the opportunity to grow into a Portfolio Manager role overseeing multiple sectional title and HOA schemes with training and mentorship provided by senior management
NB! This job is now closed. You can apply for other jobs by uploading your CV.
