Committee Secretary

SUMMARY:
To take responsibility for all the company secretarial work for the subsidiary companies of the company Group and to assist with company secretarial work for the company Group. The role primarily encompasses the day-to-day administration of company subsidiaries, and with assisting the Executive: Company Secretary with company secretarial work related to the Group

POSITION INFO:

JOB DESCRIPTION

Perform and control all Internal and Ad-hoc Committee secretarial and administration processes

Supporting the Group Company Secretary which includes:

• Assisting with the preparation of board skills matrices.
• Ensuring that board and board committee submissions are relevant, accurate and complete before they are circulated to the Board and Board Committee members for use in monitoring, review and decision-making activities.
• Ensuring that board and board committee materials reach board and board committee members timeously so that members are able to consider them, are able to engage and contribute constructively to deliberations on the matters to which they relate; and are able to make informed decisions.

Facilitate Internal and Ad-hoc Committee Governance and all related processes

• Keep informed on each Committee structure, membership, terms of reference and interdependencies between various committees
• Review and update terms of reference in collaboration with the Governance and Compliance Officer

Build and maintain stakeholder relations and effectively communicate all Governance and Compliance matters

• Build and maintain effective relations with the chair and the committee members to ensure efficient and effective communication between all parties and awareness of corporate governance and compliance requirements and good corporate governance practice.
• Communicate legislative and corporate governance developments to the Sub Committees and provide guidance on legal and governance matters:
• Advise committee members on legislation which impacts the company
• Monitor committee adherence to the company’s Act and King III
• Ensure compliance with statutory requirements

JOB REQUIREMENT

Education and Experience          

• LLB, B.Admin (Law), B.Comm (Law), BA (Law) or equivalent qualification.
• 4 - 6 years’ experience in company secretarial environment with at least 4 years’ experience as an Assistant Company Secretary, Committee Secretary or Governance & Compliance Officer in the public sector environment.

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