Commercial Contracts Administrator

SUMMARY:
Support and facilitation of commercial contracts in the company

POSITION INFO:

RESPONSIBILITIES

• Vetting of Contracts, terms and conditions for credit application and supplier T&Cs.
• Centralized source for all commercial contracts
• Manage risk- within commercial contracts under the guidance of commercial contracts manager.
• Review all ‘’Conditions of Contract’’ included in contract documents to have a detailed understanding of contractual setup of each contract. Organize and maintain a mapping of main contractual responsibilities.
• Assist Project Managers/Regional Services Managers to prepare and submit contractual claims, where applicable, both with clients and Sub-Contractors.
• Draft Company resolutions for signature.
• Continuous Liaison of all Stakeholders.
• Vetting of tender/bid terms and conditions as well as draft contracts at tender stage.
• Assistance with gathering claims documents and supporting evidence.
• Assist with reviewing and drafting of contractual correspondence.
• Evaluate Customer commercial terms and provide guidance to ensure best practice compliance with Company policy.
• Vetting and Assistance in drafting lease agreements, guarantees, services agreements etc.
• Document management and filing.
• Assistance with insurance claims (collecting claim notices and required documents)
• Drafting of policies and procedures.
• Advise on and ensuring compliance with applicable legislation.
• Vetting and drafting of SLA’S, MOUs, and NDA’s commercial management support of all contracts.
• Contribute to the implementation of legal commercial and contracts processes and provided templates to entities within the group.
• Employee may be required to perform any other Adhoc duties required by your designated departmental Manager.

REQUIRED COMPETENCE AND/OR QUALIFICATIONS

• Matric and relevant Tertiary qualification (Paralegal or studying towards law degree LLB/Law Degree)
• Legal Officer/Paralegal experience in a Law Firm specialising in construction or within the Corporate environment.
• Experience in Project / Operational Contract Management in Services or Construction Environment, particularly utilising internationally recognised Conditions of Contract (such as FIDIC, NEC)
• Meticulous, accurate, methodical, systematic
• Knowledge base: Construction / Build / Services Environment.
• Corporate paralegal type role.
• Three to Five years’ experience in a similar position & environment.
• Good Organizational Skills.
• Good Interpersonal people skills.
• Understanding Commercial Terms. Forward cover, forex, Incoterms

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