Cashbook Administrator

Cashbook Administrator

Area: Montague Gardens, Cape Town

Package: R23000 plus Medical Aid, Provident

Purpose of Job: To ensure that the cashbook and petty cash are properly maintained and reconciled, and printed stationery administered and controlled.

Duties:

• Process cashbook payments, nominal receipts and forex payments for all branches.
• Upload receipts daily from AR to cashbook and reconciled to bank statement.
• Arrange deposits on bank statement (excluding debtors).  
• Analyse journals together with any errors picked up from debtors posting and advise credit control department.
• Reconcile receipts to cashbook at month end by deadline date.
• Capture amounts and the date debited through AP.
• Identify all entries and record accurately on a daily basis.
• Process and reconcile credit card transactions
• Capture all payments on the online banking platform accurately and timeously to allow payment batches to be checked and authorised before or on the day of payment.
• Reconcile all daily input to bank statement daily. 
• Generate report of unreconciled items.
• Capture trade creditor and foreign supplier payments timeously to include in daily cash flow before final authorisation, pay away and draw down necessary foreign cover for the payment.
• Complete all petty cash vouchers, ensuring recipient signature before cash is handed out.
• Ensure cashbox is balanced on a weekly basis.
• Record all petty cash expenditure into general ledger on a weekly basis.
• File all payment vouchers and supporting documentation no later than the morning of the next business day following the payment. 
• Print creditors’ remittance advices directly after payments are released and email to supplier.
• Print bank statement daily.
• Prepare previous day cash flow summary.
• Administer and control printed stationery.
• Ensure ISO and VAT compliance.
• Adhoc GL work.

Skills, Knowledge & Experience

• Accounting knowledge.
• Understanding of accounting best practices.
• Grade 12.
• Tertiary qualification in accounting, finance or related field.
• Minimum 5-10 years’ experience, with a clear proficiency in reconciliation.
• Experience in a manufacturing environment is advantageous.
• Syspro proficient.
• Intermediary MS Excel skills.
• High attention to detail.
• Produce work with a high level of accuracy.
• Professionalism and organization skills.
• Willing to work overtime when necessary.
• Duties are not limited to key indicators.
• Preferably own transport with a valid unendorsed driver’s license.