CREDIT CONTROLLER

SUMMARY:
Finance

POSITION INFO:

Inherent requirements:

• Matric

• 2 to 4 years’ experience in a Credit Control and Finance environment

• Ability to work in a team as well as individually

• Sound decision-making ability

• Attention to detail

• Computer literate (Microsoft Office)

 • Strong administration and organisational skills

• Excellent communication, interpersonal and writing ability

• Valid driver’s license with own reliable transport

Preferred requirements and skills:

• Accounting knowledge

Duties and responsibilities:

 • Ensure timeous collection of invoices and resolution of account queries

• Build and maintain close links with all customers to ensure the smooth running of accounts and encourage the timely recovery of payments

 • Negotiate re-payment plans

• Resolve queries both internally and externally around outstanding invoices

• Ensure to post and allocate daily receipts to the accounting systems and ensure that it is processed accordingly

• Conduct credit checks on new customers and open new credit accounts ensuring the company has all the relevant information on the debtor when invoicing

• Ensure that all records of communication with the customer is kept

• Resolve all problems for clients, copy invoices, proof of delivery, credit notes and liaise internally to progress any problems that are being handled in any other department

• Inform management on outstanding issues

• Ensure that sufficient notice is provided to management of all potential debtors’ problems

• Ensure that clients are called and follow up emails are sent regarding the payment of accounts

• Ensure that cash and debtors days targets are met as set by business

• Ensure monthly processing deadlines are met as required

• Ensure that invoices and statements are delivered to the clients timeously as per their cut off dates

• Ensure that invoices are signed and dated when emailed to the relevant client and sent within 48 hours

• Ensure that invoices are as per Clients’ requirements

• Ensure that expenses/creditors are reconciled, paid on time, and allocated accurately

• Assist Financial Accountant with Management of accounts, monthly reporting, ad hoc reports, and projects

• Record and update information status of collection efforts on the Pay Matic system as well as on the age analysis

• Perform various account maintenance functions for assigned accounts, such as recording address changes or changes in contact people for payment

• Obtain remittances from debtors, for the processing of customer payments on Pay Matic system (Age analysis)

• Set up weekly meetings with all divisions, and send out age analysis with full notes and updates, prior to the meeting

• 60-day report to be sent to Head Office monthly

• Prepare invoice/credit note schedules and copies to Auditors on a quarterly basis

• Reduce debtors’ days (DSO) by meaningful and ongoing communication • Assist with any requirements the clients may have to facilitate payments (statements, copy invoices, management interventions etc.)

• Identify and present risk of bad debt timeously

• Prepare weekly reports as required by head office and management

• Process bank deposits

• Confirm payments received from clients

• Reconcile payments received back to clients’ accounts (Full reconciliation required on all client’s accounts)

Character traits:

 • Attention to detail

• Organized

• Assertive

• Professional

• Confident

NB! This job is now closed. You can apply for other jobs by uploading your CV.