Buyer Automotive - Port Elizabeth

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POSITION INFO:

Buyer - Automotive | Port Elizabeth

Salary: R20-30k Basic + Benefits

Complement Recruitment are recruiting for a Buyer from within the motor automotive industry in Port Elizabeth.  

Previous purchasing and buying experience essential. This is a permanent position, Monday-Friday 07:30am – 17:00pm

Purpose of Position:

Primarily responsible for the planning, selecting and buying of merchandise for the plant, which includes the production and administration functions. Duties include market research, competitor analysis, product evaluations and testing, monitoring purchase orders, creating reports for the management team and the submission of approved invoices and supporting documentation to finance for payment.  

Minimum Requirements:

• Grade 12; Recognised Qualification in Business Administration Purchasing Management Or Supply Chain Management
• Experience as a Purchaser / buyer or in a similar position.
• Deep knowledge of inventory and supply chain management.
• Knowledge in SAP and EMA.
• Proficiency in Microsoft Office and purchasing software.
• Excellent communication skills, both written and verbal.
• Strong critical thinking and negotiation skills.
• Strong planning and organizational skills.
• Ability to work independently.

Duties:

• Ensure adherence to the company`s rules and regulations as documented in the company`s disciplinary policy
• Ensure adherence to all health and Safety practices and procedures as defined during induction and other health & Safety training.
• Ensure the preparation of Plant’s procurement plan according to management requirement. Ensure the Plant’s procurement is carried out as planned. Purchase according to scheduled / requested production requirements and per the requirements of the admin department managers. Ensure to participate in Plant’s budget preparation and implementation according to the Plant’s annual business plan and the annual targets for the 5 Major tasks.
• Ensure the completion of various procurement tasks assigned by Plant’s departments are done according to the time, quantity, quality and cost requirements to eliminate any delays caused to the Plant’s business activities. Ensure all purchasing activities are strictly adhered to the company’s procurement policies, rules and process requirements.
• Ensure the procurement costs are reduced through the implementation of researching, planning, price comparison and negotiation process.
• Ensure the Plant’s procurement and relevant documents are complete, kept and maintained on regular basis.
• Ensure the full participation in the formulation and revision of all Plant’s procurement process, procurement systems and procurement procedure/ process documents. Ensure the procurement process, responsibilities, contracts and relevant documents are legal and compliant, and met the company’s internal and external auditing requirements.
• Ensure a sound supplier management and ensue all supplier documents are in place and updated regularly. Maintain working professional relationships with all assigned suppliers. Review suppliers and take correct action to eliminate non-performing suppliers. Identify Suppliers for technical and manufacturing ability. Negotiate pricing with suppliers. Conduct the supplier comparisons and Supplier Audits including supplier assessments / performance ratings for suppliers. Through supplier assessment management, evaluate the suppliers according to supply ability, supply time and quality.
• Ensure to subject to financial supervision, and to put forward suggestions for the procurement improvement, process improvement and costs reduction.
• Ensure the procurement of components for main Production line, Maintenance and Technical departments and admin departments.
• Negotiate and issue purchase orders and blanket purchase orders. Assist with Project Buying.
• Tracking of back orders for local and intercompany orders.
• Reduce the gap between plant requirements and supply.
• Ensure to negotiate best cost, delivered at the best time, for the best suited product.
• Adhoc function which may fall in the ambit of the job requirements.
• Ensure approved invoices along with supporting documentation is supplied to finance for payment:
• Invoices to be signed and dated by department manager and by receiving clerk as proof of receipt of goods.
• If applicable, a GRN should be attached to the invoice.
• Supporting approved purchase order agreeing to invoice to be attached to invoice.
• Once the invoice is approved by the manager, the invoice needs to be translated into by the translator.
• Upon completion of above steps, invoices and supporting documentation are to be scanned to the bookkeeper, copying the cost accountant in, for payment:
• Scanned documents are to be legible
• Scanned documents are to face upright, i.e. no skew or side facing documents
• Weekly COD and advance payments should reach finance by close of business each Monday for processing and payment during that week.
• Monthly payments should reach finance by close of business on the 20th of each month for processing and payment by the end of each month.

KPI’S

ü  Attendance

ü  Procurement documents management

ü  Cost reduction

ü  Supplier document management

ü  Procurement plan implementation

ü  Budget preparation

ü  Supplier management

ü  Procurement management

ü  Audit scores/results

ü  Procurement plan implementation

ü  Budget preparation

ü  Purchasing support

ü  Procurement and process improvement

ü  Procurement policies and processes

Personal Traits:

ü  Team Player, Strong work ethics

ü  Accuracy, Attention to detail

ü  Organized, Proactive

ü  Flexible, Excellent Communication Skills

ü  Effectiveness, Timely

ü  Reliable, Ethical

ü  Planning Abilities, Responsible

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Please Note: Companies may expire jobs at their own discretion. Should you not meet the minimum requirements or hear from us within 3 weeks, please consider your application unsuccessful.

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