Buyer

POSITION: Buyer

REPORTING: Procurement Manager

JOB PURPOSE

Support the operations of the CLIENT Group by sourcing and purchasing the required products or services as per a detailed requisition received by the procurement department. Responsible for applying high integrity and ethical practices to supply the best quality product or service at the best price, to be delivered at the intended destination at the required time. Conduct ethical buying practices with suppliers as per the designated responsibilities allocated and in accordance with the CLIENT Group Procurement Policy and Procedures. Ensuring the buying objectives are achieved by continuously looking for cheaper prices, new suppliers both local and international and constantly reviewing the approved suppliers on the supplier database.

DUTIES AND RESPONSIBILITIES

• Research, select and purchase quality products and materials (local, regional or global) as per best Procurement practices guidelines of right product at the right price from the correct supplier to be delivered to the originator at the right time.
• Issue (RFQ’s) requests for quotes / proposals and select the best source ( local , regional or Global) consistent with cost, quality and delivery requirements.
• Compare prices, quality and lead times of quotes received to determine which supplier should be awarded the purchase. Where stipulated by the Procurement Policy and Procedure, compile a Cost Comparison Schedule (CCS). Submit quotes and or CCS to the relevant originator of the requisition.
• After placing RFQ monitor supplier performance by ensuring that the quotation is supplied timeously and a CCS is compiled and submitted to the relevant requisition originator.

• Monitor supplier responses after requesting a quote (RFQ) to relay and resolve any queries with the originator and to ensure that the quotation is supplied timeously and as per details provided.
• Follow up on orders placed with suppliers and complete the supply chain process from supplier to the CLIENT Group warehouse to efficiently conclude the purchase process.
• Apply the company’s Procurement Policy and Procedures conscientiously and at all times.
• Prioritise and act on Emergency purchases at all times, according to the Procurement Policy and Procedure to ensure the goods or services are supplied rapidly and the operations are not compromised.
• Negotiate trade terms, conditions and discount structures with suppliers (local, regional and Global).
• Administer and attend to all responsible purchasing related queries
• Ensure all items are received on time, as per requisition and in good order.
• Ensure purchase order and invoice details are the same.
• Build relationships with suppliers and negotiate with them for best pricing, lead times, services, deliveries and terms.
• Apply a high level of integrity and ethical procurement practices at all times.
• Source new suppliers based on best price, quality, availability, reliability and technical support.
• For goods kept in stock, update inventory and ensure that stock levels are kept at appropriate levels.
• Timeously submit supplier invoices or statements to the Finance Department for payment to vendors according to the agreed terms.
• Ensure adherence and compliance to the companies security and the SHE policies and objectives.

• Liaise with end -users regarding purchasing status and continuously provide feedback to the relevant parties.
• Perform work accurately and thoroughly behaving in a courteous and professional demeanour in order to maintain good relations with suppliers.

QUALIFICATIONS AND EXPERIENCE:

• Matric / Grade 12, however secondary education is preferred (degree or diploma in a business field such as economics, logistics, supply chain management, operations management, finance or engineering, mathematics or statistical analysis.
• Experience in General Clerical Work and Procurement / Supply Chain Procedures.
• A background of and minimum 3 years’ experience in the Marine, Mining or Engineering and/or Technical fields is required.

• Knowledge in accounting, inventory management, global sourcing, negotiation basics and logistics-related IT.
• Strong English reading, speaking and writing skills.
• Well organized and self-motivated.
• Have good judgement and decision-making skills.
• High integrity character combined with determination and politeness.