Business Procurement Administrato

JOB DESCRIPTION

Business Procurement Administrator

Woodmead

SGS is the world''s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

REPORTING LINE

Business Controller / Manager

Dotted Line: Sub Regional Procurement Manager

PRIMARY RESPONSIBILITIES

• Sole point of contact for business procurement needs
• Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).
• Improve efficiencies - optimum usage of the IProc system and accurate processing of actual costs and accruals
• Ensure the receipt of goods is timely and correctly recorded
• Ensure any issues on quality, service delivery or supplier''s performance are reported so that Procurement can address with the supplier.

SPECIFIC RESPONSIBILITIES

• Ensure Preferred Suppliers are used.
  • Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ''once-off'' suppliers.
  • Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
  • Purchase Requests
    • All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.
    • Ensure the purchase requests are correctly raised and the correct commodity code used to ensure accurate accounting
    • Ensure no delays in processing and or approval process.
    • Liaise with the functional administrator whom is solely responsible for IT orders.
  • Receiving of services/goods
    • Co-ordinate with Receivers in business (validating source documentation on EDM) in order to promptly and correctly receipt in IProc.
  • Order follow up
    • Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.
  • Supplier performance feedback
    • Investigate and report any discrepancies between order pricing and quantity vs supplier''s invoice.
    • Report any quality issues to be taken up with supplier.
  • Business Support
    • Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.
  • Procurement policies and procedures
    • Work with Procurement to achieve all KPIs
    • Ensure there is no deviation from policies, procedures and system processes
    • Share knowledge and resources with other Centralised Business Purchasing Officers in other business lines.
  • Ensure Preferred Suppliers are used.
    • Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ''once-off'' suppliers.
    • Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
  • Purchase Requests
    • All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.
    • Ensure the purchase requests are correctly raised and the correct commodity code used to ensure accurate accounting
    • Ensure no delays in processing and or approval process.
    • Liaise with the functional administrator whom is solely responsible for IT orders.
  • Receiving of services/goods
    • Co-ordinate with Receivers in business (validating source documentation on EDM) in order to promptly and correctly receipt in IProc.
  • Order follow up
    • Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.
  • Supplier performance feedback
    • Investigate and report any discrepancies between order pricing and quantity vs supplier''s invoice.
    • Report any quality issues to be taken up with supplier.
  • Business Support
    • Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.
  • Procurement policies and procedures
    • Work with Procurement to a